Associate Academic Advisor

University of British Columbia

Workers – Non Union

Job Class

Job Profile
AAPS Salaried – Scholar Administration, Stage A

Job Title
Affiliate Tutorial Advisor

Program Help 4 Arts Tutorial Advising

Compensation Vary
$5,209.17 – $7,485.33 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job information, {qualifications} and expertise for the place. Within the regular course, staff will likely be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
November 24, 2023

Word: Purposes will likely be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Nov 30, 2025

This can be a full-time, 2 yr time period depart substitute place

At UBC, we imagine that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the required circumstances for a rewarding profession. 

Job Abstract
The Affiliate Tutorial Advisor in Arts Tutorial Advising Companies is chargeable for offering transactional educational help to the roughly 14,000 Indigenous, home, and worldwide undergraduate college students in 4 diploma applications, 4 diploma applications and one certificates program. This contains, however just isn’t restricted to, normal advising to college students on admission insurance policies, educational planning, program and elective alternatives, registration assist, research overseas, experiential studying alternatives, switch credit score adjudication, and commencement. The Affiliate Tutorial Advisor is chargeable for offering advising providers to college students for all service factors together with in particular person, e-mail, telephone, web-mediated, and so forth. Extra obligations for this place embody; collaborating in applications in assist of Arts Tutorial Advising, akin to registration data classes for potential and new Arts college students; participation in recruitment and retention actions in assist of College of Arts enrolment targets; and utilizing data expertise because it pertains to the Division of Arts Tutorial Advising Companies.
Organizational Standing
The Affiliate Tutorial Advisor reviews to the Supervisor, Tutorial Advising. The incumbent works independently underneath the supervision of the Supervisor. The Affiliate Tutorial Advisor works carefully throughout the Advising Companies Help Crew which incorporates Scholar Info Help employees and different Affiliate Tutorial Advisors. They work together usually with Arts Tutorial Advising personnel, college and college members, departmental Advisors, pupil peer advisors, and pupil personnel elsewhere on campus. They act in a supervisorial position with pupil peer advisors.
Work Carried out

Arts Tutorial Advising builds holistic relationships with college students with the tip purpose of furthering pupil growth. Given the variety of college students we serve, we provide two streams of service: transactional and developmental. Affiliate Tutorial Advisors work primarily within the transactional realm and supply fast, thorough solutions to questions on educational planning. They’ve duty for making choices associated to this data, together with however not restricted to adjudicating a pupil’s commencement. Additionally they determine college students who could profit from developmental advising and join them to acceptable providers within the workplace and round campus.

Affiliate Tutorial Advisors main advising duties are to:

  • Present advising providers at a entrance counter, by way of e-mail, telephone, and in digital environments. They might handle these areas underneath the overall supervision of the Supervisor, Tutorial Advising.
  • Assess pupil educational data so as to have the ability to present particular person recommendation for college kids relating to educational planning, together with admissions to majors and for degree-completion. Affiliate Tutorial Advisors educate college students to make use of the instruments obtainable for ongoing diploma planning. They examine and resolve any discrepancies or technical difficulties.
  • Help college students with registration inquiries and course choice to make sure they meet College of Arts diploma necessities and chosen program conditions necessities.
  • Affiliate Tutorial Advisors will present normal data, make direct referrals and/or act as a liaison to advisors as regards to the next: educational concession, continuation necessities, switch credit score, and re-admission to the college.
  • Refer college students to related and acceptable college sources. Affiliate Tutorial Advisors preserve present information on the place to direct college students for questions relating to profession advising, well being and wellness, funds and post-graduate research choices.
  • Examine and resolve transactional inquiries from different campus items i.e. Admissions, Enrolment Companies. Entry and Range, counselling Companies and different UBC Colleges and College items. 
  • Of their position as a primary Advising level of contact for a lot of college students, proactively determine traits and issues expressed by college students. Below the route of Supervisor, Tutorial Advising work collaboratively with the advising workforce to handle these traits together with in collaborating in growth of communication instruments, akin to web sites, e-mail templates, directional instruments. Be capable of determine when a person, or a wider, concern needs to be delivered to their supervisor for addressing. Could also be concerned in inner workplace committees to judge insurance policies and processes. Will implement modifications which consequence.
  • Anticipate pupil wants, reply to pupil requests, provide subject-matter experience {and professional} recommendation, offering suggestions and making referrals the place acceptable.
  • Affiliate Tutorial Advisors will determine college students who’re experiencing difficulties not usually addressed in transactional advising and proactively put into movement various helps, notably advising appointments with Advisors or referrals to health-care professionals. This may increasingly additionally embody participating the College Early Alert system.
  • Admit present college students to minor applications adjudicated by Arts Advising, such because the College of Arts Commerce minor (annual undertaking) and Training Minor.
  • Put together reviews based mostly on pupil knowledge for exterior College reporting, akin to immigration reporting.
  • Affiliate Tutorial Advisors are chargeable for adjudicating commencement together with evaluating the tutorial document of scholars with complicated applications. They are going to be tasked with researching a pupil’s document in relation to commencement deficiencies and making suggestions to the suitable advising director.
  • Work with advisors to develop applications to assist pupil transition to school and different pupil growth initiatives.
  • Take part in ongoing growth of College pupil data methods and providers.


  • Assists the Supervisor, Tutorial Advising within the recruitment, hiring and coaching of assist employees (CUPE 2950). Recruit, rent, prepare and supervise pupil friends. Lead workforce conferences. Create and preserve peer schedule.
  • Participates in on-campus recruitment and outreach occasions for potential college students, their dad and mom, and secondary college counsellors.
  • Participates in growth of working coverage to enhance effectivity.

Consequence of Error/Judgement
Misinterpretation of College and College insurance policies could cause college students severe difficulties achieve their instructional goals. Advising choices instantly have an effect on the standard of a pupil undergraduate expertise. Poor efficiency on this place will contribute to inefficient operation and low-quality service being offered by Arts Tutorial Advising. In flip, this not solely impacts the fame and credibility of the College of Arts and the College, but in addition our skill to recruit and retain college students. If an Affiliate Advisor doesn’t contemplate the intercultural elements of communication with college students, this may negatively have an effect on the advisor’s skill to operate in a culturally numerous area. Errors in determination making can have a severe detrimental impact on the Workplace’s skill to hold out its mandate.
Supervision Obtained

The Affiliate Tutorial Advisor works independently underneath the overall route of the Supervisor, Tutorial Advising.

Supervision Given
This place could supervise pupil employees (peer advisors, work-study college students).
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal of 1 to 2 years of associated expertise, or an equal mixture of schooling and expertise
– Willingness to respect numerous views, together with views in battle with one’s personal
– Demonstrates a dedication to enhancing one’s personal consciousness, information, and abilities associated to fairness, range, and inclusion
Most well-liked {Qualifications}

BA, BFA, BMUS or associated discipline required. Expertise in a post- secondary advising or different pupil providers space, or an equal mixture of schooling and expertise. UBC expertise most popular. Distinctive interpersonal abilities. Distinctive written and oral communication abilities. Glorious time administration and organizational abilities. Glorious analytical and problem-solving abilities. Good decision-making talents. Capacity to work independently with initiative, and successfully inside a workforce atmosphere. Capacity to deal with stress inside a multifaceted work atmosphere. Fluency in Mandarin, or different languages, is an asset as is intercultural expertise. Capacity to journey exterior UBC. Info expertise abilities, together with phrase processing, desktop publishing, report design, use of the web, and so forth. Intermediate or superior degree information of excel is an asset. Data of the SIS/SISC an asset. Expertise working with worldwide college students an asset.

View or Apply
To assist us monitor our recruitment effort, please point out in your cowl/motivation letter the place ( you noticed this job posting.

Leave a Reply