Associate Academic Advisor

University of British Columbia

Workers – Non Union

Job Class

Job Profile
AAPS Salaried – Scholar Administration, Degree A

Job Title
Affiliate Tutorial Advisor

Program Assist 4 Arts Tutorial Advising

Compensation Vary
$5,209.17 – $7,485.33 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, workers shall be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
November 24, 2023

Be aware: Purposes shall be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Nov 30, 2025

It is a full-time, 2 yr time period go away alternative place

At UBC, we consider that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the mandatory situations for a rewarding profession. 

Job Abstract
The Affiliate Tutorial Advisor in Arts Tutorial Advising Providers is accountable for offering transactional educational help to the roughly 14,000 Indigenous, home, and worldwide undergraduate college students in 4 diploma packages, 4 diploma packages and one certificates program. This contains, however isn’t restricted to, basic advising to college students on admission insurance policies, educational planning, program and elective picks, registration assist, examine overseas, experiential studying alternatives, switch credit score adjudication, and commencement. The Affiliate Tutorial Advisor is accountable for offering advising providers to college students for all service factors together with in particular person, electronic mail, cellphone, web-mediated, and many others. Further obligations for this place embody; taking part in packages in assist of Arts Tutorial Advising, similar to registration data periods for potential and new Arts college students; participation in recruitment and retention actions in assist of School of Arts enrolment targets; and utilizing data expertise because it pertains to the Division of Arts Tutorial Advising Providers.
Organizational Standing
The Affiliate Tutorial Advisor studies to the Supervisor, Tutorial Advising. The incumbent works independently below the supervision of the Supervisor. The Affiliate Tutorial Advisor works intently throughout the Advising Providers Assist Workforce which incorporates Scholar Info Assist employees and different Affiliate Tutorial Advisors. They work together usually with Arts Tutorial Advising personnel, college and college members, departmental Advisors, scholar peer advisors, and scholar personnel elsewhere on campus. They act in a supervisorial function with scholar peer advisors.
Work Carried out

Arts Tutorial Advising builds holistic relationships with college students with the top purpose of furthering scholar improvement. Given the variety of college students we serve, we provide two streams of service: transactional and developmental. Affiliate Tutorial Advisors work primarily within the transactional realm and supply fast, thorough solutions to questions on educational planning. They’ve duty for making choices associated to this data, together with however not restricted to adjudicating a scholar’s commencement. In addition they establish college students who might profit from developmental advising and join them to applicable providers within the workplace and round campus.

Affiliate Tutorial Advisors major advising duties are to:

  • Present advising providers at a entrance counter, through electronic mail, cellphone, and in digital environments. They might handle these areas below the overall supervision of the Supervisor, Tutorial Advising.
  • Assess scholar educational information so as to have the ability to present particular person recommendation for college students concerning educational planning, together with admissions to majors and for degree-completion. Affiliate Tutorial Advisors train college students to make use of the instruments out there for ongoing diploma planning. They examine and resolve any discrepancies or technical difficulties.
  • Help college students with registration inquiries and course choice to make sure they meet School of Arts diploma necessities and chosen program stipulations necessities.
  • Affiliate Tutorial Advisors will present basic data, make direct referrals and/or act as a liaison to advisors close to the next: educational concession, continuation necessities, switch credit score, and re-admission to the college.
  • Refer college students to related and applicable college sources. Affiliate Tutorial Advisors preserve present data on the place to direct college students for questions concerning profession advising, well being and wellness, funds and post-graduate examine choices.
  • Examine and resolve transactional inquiries from different campus models i.e. Admissions, Enrolment Providers. Entry and Variety, counselling Providers and different UBC Schools and College models. 
  • Of their function as a primary Advising level of contact for a lot of college students, proactively establish traits and issues expressed by college students. Beneath the route of Supervisor, Tutorial Advising work collaboratively with the advising staff to handle these traits together with in taking part in improvement of communication instruments, similar to web sites, electronic mail templates, directional instruments. Have the ability to establish when a person, or a wider, concern must be delivered to their supervisor for addressing. Could also be concerned in inner workplace committees to judge insurance policies and processes. Will implement modifications which consequence.
  • Anticipate scholar wants, reply to scholar requests, supply subject-matter experience {and professional} recommendation, offering suggestions and making referrals the place applicable.
  • Affiliate Tutorial Advisors will establish college students who’re experiencing difficulties not usually addressed in transactional advising and proactively put into movement various helps, notably advising appointments with Advisors or referrals to health-care professionals. This may occasionally additionally embody partaking the College Early Alert system.
  • Admit present college students to minor packages adjudicated by Arts Advising, such because the School of Arts Commerce minor (annual mission) and Schooling Minor.
  • Put together studies based mostly on scholar knowledge for exterior College reporting, similar to immigration reporting.
  • Affiliate Tutorial Advisors are accountable for adjudicating commencement together with evaluating the tutorial document of scholars with complicated packages. They are going to be tasked with researching a scholar’s document in relation to commencement deficiencies and making suggestions to the suitable advising director.
  • Work with advisors to develop packages to assist scholar transition to school and different scholar improvement initiatives.
  • Take part in ongoing improvement of College scholar data programs and providers.


  • Assists the Supervisor, Tutorial Advising within the recruitment, hiring and coaching of assist employees (CUPE 2950). Recruit, rent, practice and supervise scholar friends. Lead staff conferences. Create and preserve peer schedule.
  • Participates in on-campus recruitment and outreach occasions for potential college students, their mother and father, and secondary college counsellors.
  • Participates in improvement of working coverage to enhance effectivity.

Consequence of Error/Judgement
Misinterpretation of College and School insurance policies could cause college students severe difficulties in achieving their academic aims. Advising choices straight have an effect on the standard of a scholar undergraduate expertise. Poor efficiency on this place will contribute to inefficient operation and low-quality service being supplied by Arts Tutorial Advising. In flip, this not solely impacts the status and credibility of the School of Arts and the College, but in addition our means to recruit and retain college students. If an Affiliate Advisor doesn’t think about the intercultural features of communication with college students, this may negatively have an effect on the advisor’s means to operate in a culturally numerous enviornment. Errors in choice making can have a severe damaging impact on the Workplace’s means to hold out its mandate.
Supervision Acquired

The Affiliate Tutorial Advisor works independently below the overall route of the Supervisor, Tutorial Advising.

Supervision Given
This place might supervise scholar staff (peer advisors, work-study college students).
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal of 1 to 2 years of associated expertise, or an equal mixture of training and expertise
– Willingness to respect numerous views, together with views in battle with one’s personal
– Demonstrates a dedication to enhancing one’s personal consciousness, data, and abilities associated to fairness, range, and inclusion
Most well-liked {Qualifications}

BA, BFA, BMUS or associated discipline required. Expertise in a post- secondary advising or different scholar providers space, or an equal mixture of training and expertise. UBC expertise most popular. Distinctive interpersonal abilities. Distinctive written and oral communication abilities. Glorious time administration and organizational abilities. Glorious analytical and problem-solving abilities. Good decision-making skills. Capability to work independently with initiative, and successfully inside a staff atmosphere. Capability to deal with stress inside a multifaceted work atmosphere. Fluency in Mandarin, or different languages, is an asset as is intercultural expertise. Capability to journey outdoors UBC. Info expertise abilities, together with phrase processing, desktop publishing, report design, use of the web, and many others. Intermediate or superior degree data of excel is an asset. Information of the SIS/SISC an asset. Expertise working with worldwide college students an asset.

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