Assistant University Secretary

York University

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Purpose:
Provide high-level assistance and support to the university secretary in ensuring compliance with the university’s governance system by providing policy advice and operational support to the Board, Senate and their committees. This includes developing policy instruments and other documents for consideration by the governance bodies, providing advice and governance expertise to Chairs and administration, preparing official records of proceedings and communicating good governance practices.

Education:
University degree, with a graduate degree preferred.

Experience:
Extensive related experience in governance, preferably in an academic environment. Experience drafting governance documents and developing policy. Experience organizing and supporting leadership of meetings.

Skills:
Thorough understanding of the governance framework in which the University operates including relevant legislation and regulations. Knowledge of principles and theories in University governance and University academic policy related to a wide range of academic issues e.g. tenure and promotion, curriculum and academic standards, bicameral governance models to develop new policies and approaches. Extensive critical thinking and analytical skills to develop policy documents. Superior communication skills both orally and in writing to present complex issues and information and influence direction. Superior skills in writing technical documents such as by-laws, motions and policies. Superior level of tact, diplomacy and discretion. Advanced capacity to influence others. Superior ability to maintain confidentiality. Superior planning and organization skills to meet rigid deadlines. Superior capacity to manage time effectively. Ability to quickly adapt to shifting priorities and deliver on tight deadlines. Superior ability to manage high volume of work, frequently under pressure.

Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credential(s) or equivalencies from accredited institutions and/or international equivalents at the time of interview.

  • Compensation:

York’s CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York’s CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.


York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.


We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.


York University employees must apply to jobs through the Employee Career Portal – YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.


PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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