Assistant Registrar, Convocation and Special Projects

Dalhousie University

Position Details
Position Information

Position Title Assistant Registrar, Convocation and Special Projects
Department/Unit Registrar’s Office
Location Halifax, Nova Scotia, Canada
Posting Number S95-23
Employee Group DPMG
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $55,034 – $73,625 per annum
Classification ADM-05
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Director, People, Finance and Operations, the Assistant Registrar, Convocation and Special Projects is accountable for all logistical aspects of Convocation ceremonies. The incumbent manages the efforts of various Registrar’s Office staff members to ensure deadlines are met, new initiatives are met, and all aspects of Convocation run smoothly for approximately twenty ceremonies and 4,200 graduates per year. As a member of the Administration team, this position will contribute to the successful execution of high-impact and high-profile special projects.
Key Responsibilities
  • Accountable for all administrative aspects of approximately twenty Convocation ceremonies coordinated by the Registrar’s Office including coordination, logistics, execution, and evaluation.
  • Develops and monitors critical paths for all convocation operations to include timelines, logistical details of student and guest related elements, and a full range of support and coordination of services related to convocation. Implements proper protocol and procedures in keeping with the values of the University.
  • Coordinates efforts by various Registrar’s Office staff members to ensure deadlines are met, new initiatives are followed, and all aspects of Convocation run smoothly.
  • Responsible for execution of activities and events related to high-impact and high-profile special projects, with multiple stakeholders, related to core business of the Registrar’s Office.
  • Develops a detailed plan and implements special projects related to strategic initiatives.
  • Manages project scope, schedule, risk management and assessment of special projects, as assigned.
Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
  • Undergraduate degree plus a minimum five years’ related work experience in progressively responsible roles, preferably with organizing special events or in a university setting (or an equivalent combination of training and experience).
  • Demonstrated ability to work under pressure independently with close attention to detail, and the ability to establish priorities in order to meet conflicting deadlines.
  • Excellent communication, organization, and interpersonal skills.
  • Proven professional event planning management with strong leadership skills.
  • Demonstrated ability to work collaboratively.
  • Proficiency in MS Office Suite, web content management and basic publishing tool.
  • Certificate in Project Management.
  • Familiarity with Banner.
Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (, in particular:
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 03/14/2023
Close Date 03/28/2023
Open Until Filled No
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