Archival Technician

University of Toronto

Reporting to the Regional Archivist, is responsible for assisting in the operation, maintenance and support of the Regional Archives program; processing, maintaining and ensuring the appropriate storage of archival collections; assisting in assessing, acquiring and describing new acquisitions and deaccessions; conducting reference services and providing retrieval services; researching and preparing archival exhibits and displays; create finding aids for the collections and responding to internal and external requests for historical information.


Assists in the development and maintenance of the archival collection by creating finding aids for archival records in the custody of the Regional archives.
Maintains the archives collection by proper environmental storage conditions; applies appropriate conservation treatments, such as cleaning, sterilizing, repairing, encapsulating; and other accepted archival procedures and practices.
Provides assistance in the appraisal, selection, transfer and deaccessioning of records and materials being acquired by the Regional Archives.
Drafts descriptions for archival and special collections.
Purges, sorts and re-boxes archival records into appropriate enclosures (e.g. acid-free folders).
Arranges, describes and culls documents, materials and special collections according to accepted professional archival standards and practices.
Identifies and collects library materials that support the archives program; catalogues materials according to Branch standards.
Provides reference and retrieval services to archival users; provides assistance to Regional staff and external researchers (the public) in use and interpretation of archival materials.
Performs other duties as assigned, in accordance with Branch and Department objectives.


Successful completion of a Community College Diploma in Archival studies or approved equivalent combination of education and experience.
Minimum three (3) years demonstrated experience in archives, including online searching, archival arrangement and description and exhibit preparation, preferably in a Corporate archives and/or municipal environment.
Knowledge of current archival standards, principles, practices and techniques, including the Rules for Archival Description (RAD) as well as experience arranging and describing archival records according to RAD.
Knowledge of basic conservation techniques for the preservation of archival materials.
Familiarity with metadata standards (e.g. Dublin Core).
Knowledge of and familiarity with Records and Information Management concepts.
Knowledge of government guidelines and relevant Standards, Acts and Legislation.
General knowledge of issues, practices, technical standards etc., associated with the management and preservation of electronic records.
Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.

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