Applications Assistant, Student and Enrolment Services

University of Calgary

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We want to take this chance to acknowledge the standard territories of the individuals of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can be dwelling to Métis Nation of Alberta, Districts 5 and 6.

Place Overview

The Admissions workforce in Pupil and Enrolment Companies invitations functions for an Purposes Assistant. This Full-time Restricted Time period place is for roughly 6 months. 

Reporting to the Software Companies Supervisor, this place supplies potential college students, candidates and newly admitted college students with correct info and steerage concerning admission insurance policies and procedures.

Place Description

Abstract of Key Tasks:

  • Keep an in-depth and up-to-date information of calendar admission standards and diploma program necessities in addition to choice standards for all packages.
  • Present correct info to college students and stakeholders with tact and discretion, bearing in mind particular person circumstances and making certain compliance with privateness legal guidelines. Frontline communication via e mail, telephones and in-person assist.
  • Help college students with the completion of their on-line functions via the Alberta Postsecondary Software Service (APAS), together with the method to acquire an Alberta Pupil Quantity (ASN).
  • Attend actions and occasions to assist undergraduate recruitment and conversion.
  • Matches and updates receipt and standing of transcripts and different paperwork on the PeopleSoft system, figuring out these utility information that are prepared for an analysis.
  • Enters course and grade knowledge from transcripts onto PeopleSoft.
  • Enters check outcome info (English Language assessments, SAT, AP, WAEC, GCE and many others.) and updates functions accordingly.
  • Upkeep of trade, scholar researcher, visiting scholar researcher and twin credit score functions and admissions when no analysis is required.
  • Scans and indexes paperwork into the suitable scholar file.
  • Displays and directs correspondence (onerous copy, departmental e mail packing containers) to acceptable employees. Reply to normal inquiries.
  • Keep efficient and collegial working relationships with colleagues in Admissions and Enrolment Companies.
  • Place maintain on accounts for late/lacking transcripts/paperwork 
  • Provoke and oversee the big quantity printing and digital imaging of assorted admission letters and mailing labels to college students. Manually edit info, if required.
  • Evaluate error lists and remediate as acceptable.
  • Set up a schedule that ensures well timed printing of all letter varieties.
  • Collates and packages info for mail outs to college students.
  • Acts as a useful resource to different items throughout the Workplace of the Registrar, Schools and campus service items

{Qualifications} / Necessities:

  • An undergraduate diploma is most popular. An equal mixture of expertise and expertise can be thought of.
  • Minimal 1 12 months expertise working in an Workplace Surroundings. College Context is most popular.
  • Minimal 1 12 months expertise working with delicate paperwork.
  • 6 months expertise finishing knowledge entry precisely.
  • Demonstrated understanding of College of Calgary insurance policies and procedures pertaining to admission and registration into diploma packages.
  • Proficient with Microsoft Workplace, e mail and web functions.
  • Familiarity and/or skill to be taught and successfully and effectively use college enterprise programs such because the Pupil Administration and Communication Technology modules of PeopleSoft and an digital doc administration system resembling Synergize.
  • Skill to work in a confidential setting and show common sense in coping with delicate and confidential conditions.
  • Demonstrated skill to work in a fast-paced, excessive strain, team-based atmosphere with a capability to fulfill deadlines.
  • Skill to embrace change in a dynamic atmosphere.
  • Glorious communication and interpersonal expertise.
  • Will need to have skill to work independently and as a part of a workforce, be pro-active and self-directed.
  • Should be organized, conscientious and possess a excessive diploma of accuracy and a focus to element.
  • Enjoyment and demonstrated success working with college students.

Software Deadline:  November 16, 2023

We want to thank all candidates prematurely for submitting their resumes. Please word, solely these candidates chosen to proceed on via the choice course of can be contacted.

Further Data

This place is a part of the AUPE bargaining unit, and falls beneath the Operational / Admin Job Household, Section 2.

To seek out out extra about administration and employees alternatives on the College of Calgary and all we’ve got to supply, view our Administration and Employees Careers web site

The College strongly recommends all school and employees are absolutely vaccinated towards COVID-19.

In regards to the College of Calgary

UCalgary is Canada’s entrepreneurial college, situated in Canada’s most enterprising metropolis. It’s a high analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an revolutionary studying atmosphere, made wealthy by analysis, hands-on experiences and entrepreneurial pondering. It’s Canada’s chief within the creation of start-ups . Begin one thing at this time on the College of Calgary. For extra info, go to ucalgary.ca .

The College of Calgary has launched an institution-wide Indigenous Technique  committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous neighborhood partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} numerous employees/school advantages and enriches the work, studying and analysis experiences of the complete campus and better neighborhood. We’re dedicated to eradicating boundaries which were traditionally encountered by some individuals in our society. We attempt to recruit people who will additional improve our variety and can assist their educational {and professional} success whereas they’re right here. Specifically, we encourage members of the designated teams (girls, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and numerous sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage throughout the recruitment course of to candidates with disabilities. Questions concerning [diversity] EDI at UCalgary may be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging may be despatched to Human Assets ([email protected] ).

Do you’ve got most however not all of the {qualifications}? Analysis present that ladies, racialized and visual minorities , and individuals with disabilities are much less prone to apply for jobs except they meet each single qualification. At UCalgary we’re dedicated to reaching equitable, numerous, inclusive and accessible employment practices and workplaces and encourage you to use if you happen to consider you’re proper for this function. 

We encourage all certified candidates to use, nonetheless desire can be given to Canadian residents and everlasting residents of Canada.

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