AMHSP, Financial Analyst

University of Alberta

This place is part of the Non-Educational Workers Affiliation (NASA).

This place has a time period size of 1 yr plus at some point, and affords a complete advantages package deal which might be seen on our Advantages Overview web page .

Location – Work primarily takes place at North Campus Edmonton. This position is hybrid with a mixture of distant and in individual.

Working for the College of Alberta

The College of Alberta acknowledges that we’re positioned on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to complement our vibrant group.

The College of Alberta is teeming with change makers, group builders, and world shapers who lead with function every day. We’re residence to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 school and workers, 260,000 alumni worldwide and have been acknowledged as one in all Canada’s Greenest Employers for over a decade.

Work could have a significant affect on an interesting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing illnesses, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Place Abstract

Reporting to the educational division supervisor (ADM), this place oversees and maintains the Division of Pediatrics’ analysis and belief accounts and ensures efficient monetary administration for the division general. The scope of labor consists of all inside and exterior monetary reporting, forecasting, evaluation, monitoring, drawback prognosis and determination in a multi-year, multi-fund, multi-discipline context. Obligations embrace conducting danger assessments and determinations on high-risk accounts or actions, and suggestions for remediation are introduced ahead to the Chair’s Workplace. The place can be answerable for offering knowledgeable recommendation, coaching, session and evaluation of economic administration and administration throughout all self-discipline areas throughout the division.


Monetary Administration and Reporting – Analysis (50%)

  • Manages the division’s analysis and belief accounts (over 500 analysis tasks – price over $30M) by monitoring and overseeing all monetary exercise throughout the total lifespan of the researcher’s portfolio of accounts
  • Consults with and advises Principal Investigators (PI) on analysis exercise, account planning, and determination of points
  • Supplies recommendation and steering to PIs on Analysis Companies Workplace (RSO) and College analysis monetary administration, grant/company compliance, budgeting, accounting, documentation necessities, and monetary reporting
  • Completes complete lifespan monetary analyses and forecasts, diagnoses issues, offers projections, and advises PI on optimum and applicable utility of funds based mostly on their whole portfolio of analysis exercise and accounts
  • Acts as a key coordinator and essential contact to numerous departments and places of work each inside and exterior to the division for grant set-up and technical points of contract and company funding
  • Works with incomplete or altering info and displays for adherence to insurance policies, procedures and reporting necessities, and communicates points, flags issues, and offers choices to PI
  • Completes and verifies exterior monetary statements and studies for or on behalf of PI
  • Performs analysis account reconciliation; identifies and investigates discrepancies, consults with and counsels PI and oversees corrections
  • Oversees accounting exercise for value recoveries, billings, inside controls, T&E processing, and month and yr finish processes
  • Directs and guides the operations’ workers in issues and determines if, and the way, to speak points to PI or PI’s claimants
  • Develops and maintains knowledgeable information on the ideas of analysis funding administration, sponsor and College insurance policies and procedures and ensures expenditures and transactions are eligible and in compliance on a well timed foundation
  • Develops and maintains excessive degree person information of eTRAC and related PeopleSoft financials modules to outline, derive, compile, and analyze monetary info to evaluate monetary transactions and put together analytics as applicable
  • Develops and leads grant administration coaching classes for PIs and directors

Monetary Administration and Reporting – Operations (25%)

  • Analysis and implementation of processes related to analysis monetary administration
  • Serves as the important thing departmental liaison with RSO, Provide Administration Companies (SMS), and College of Medication and Dentistry (FoMD)
  • Identifies and recommends course of enhancements to Educational Division Chair, ADM, PIs, Finance Service Associate, and departmental help providers
  • Assists in getting ready studies used for year-over-year development and points evaluation
  • Investigates finances variance evaluation
  • Assists in offering analytical and technical help for finances growth, implementation, and monitoring
  • Assists in offering info to Finance Service Associate in updating and sustaining budgeting and forecasting for UPlan
  • Works carefully with the Finance Service Associate, Division Chair and ADM. Helps develop monetary timelines, operational and challenge plans to make sure deadlines are communicated and met
  • Assists in growing advert hoc monetary studies for management crew, divisional heads, directors
  • Creates and maintains key monetary and management processes, pointers and procedures for the division in collaboration with Division Chair, ADM, Chair and Finance Service Associate
  • Identifies dangers and points and brings ahead to management
  • Supplies evaluation, and enterprise intelligence options
  • Supplies help to different monetary analysts/assistants in adjusting entry errors
  • Assists in conducting quarterly forecast monitoring for models; displays and tracks value discount and value financial savings initiatives
  • Creates the quarterly Stollery Basis finances for departmental fellowships: updates Stollery finances every quarter and get approval
  • Assists in finishing the CRC annual reporting

Danger Administration (20%)

  • Generates departmental studies for administration reporting and evaluation and advises on danger points and resolutions
  • Displays and assesses account exercise and determines if spending exercise is or may start jeopardizing monetary standing of account or if points must be addressed, and determines greatest technique to resolve based mostly on a full-scope evaluation of the analysis portfolio
  • Works to make sure danger of default on over expended accounts, inaccurate transactions, and write-offs are mitigated in order to cut back the monetary burden of the division and or granting company and shield the analysis popularity of the PI and College offers complete chargeback monitoring, evaluation, and reporting to the RSO and the Division Chair and advises on precedent setting issues
  • Displays accounts for potential or precise over expenditures, determines implications for all stakeholders, and consults with PI to resolve and clear

Different Duties (5%)

  • Works collaboratively with Operations’ crew members to make sure and preserve a complete and constant normal of service for analysis administration
  • Establishes and maintains applicable, complete recordsdata and documentation for departmental and analysis accounts
  • Different duties as required

Minimal Qualification

  • Submit-secondary diploma or diploma in Accounting or Enterprise Administration; equal combos of schooling and expertise could also be thought of (certificates or diploma and 5-7 years’ expertise)
  • A minimal of 3-5 years associated expertise together with information of economic administration and accounting ideas and practices
  • Expertise with monetary evaluation and forecasting in a multi-dimensional context or drawback and demonstrated expertise with independently implementing options
  • Expertise in a analysis monetary atmosphere; information of analysis insurance policies, procedures and pointers for main funding sponsors and expertise working with grant purposes
  • Laptop proficiency in MS Home windows Workplace purposes (Excel, Phrase, Outlook, and PowerPoint) and information of PeopleSoft Monetary modules required
  • Understanding of the college insurance policies and procedures (UAPPOL)
  • Glorious interpersonal and communication abilities (oral and written) with the power to establish, examine, analyze, and problem-solve points and discrepancies regarding monetary points of analysis tasks; capacity to convey complicated or troublesome choices and appearing with very restricted path
  • Sturdy analytical and drawback fixing abilities with a demonstrated capacity to generate well timed, correct {and professional} info and studies; sturdy time administration and organizational abilities with a excessive degree of accuracy and a focus to element

Most well-liked {Qualifications}

  • Expertise in a post-secondary atmosphere thought of an asset

On the College of Alberta, we’re dedicated to creating an inclusive and accessible hiring course of for all candidates. For those who require lodging to take part within the interview course of, please tell us on the time of reserving your interview and we are going to make each effort to accommodate your wants.

Observe: On-line purposes are accepted till midnight Mountain Customary Time of the cut-off date.

We thank all candidates for his or her curiosity; nevertheless, solely these people chosen for an interview will likely be contacted.

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