Admissions Officer (Continuing role)

Schedule Monday – Friday, 8:30-4:30 pm, 35 hrs/wk.

Hybrid work schedule.

Schooling Stage Bachelor’s diploma in a related discipline.

Profession Stage Requires 3 years of related expertise.

Job Description

Division Description:
The Workplace of the Registrar offers a lot of providers to each potential and present college students and is the first info supply on enrolment, convocation ceremonies and essential pupil dates and occasions all year long. We’re a wise, collaborative group of roughly 100, unfold throughout 8 departments: Scholar Providers, Help & Awards, Scholar Recruitment, Undergraduate Admissions, Scholar Information & Methods, Scheduling & Examinations, Scholar Communications and Central RO Administration. This supportive and dynamic staff works collectively to supply help to college students from their preliminary recruitment contact with McMaster till they graduate.

The Admissions division processes and assesses a big quantity of undergraduate functions to McMaster, leading to affords of admission to the college. We’re at the moment trying to rent Admissions Officers in our Admissions division that can use quite a lot of specialised expertise to advertise and assist the general strategic plan of the Workplace of the Registrar.

The Admissions staff is hiring for a Persevering with Admissions Officer function and a Contract Admissions Officer function. The employment period is completely different for these roles, nonetheless the job description is an identical. Please apply to the function that meets your employment period preferences. If each would be just right for you, please apply to each postings. That is the Persevering with job posting.

The staff of Admissions Officers works intently collectively and with the remainder of the Admissions staff in a high-volume, fast-paced surroundings that’s deadline pushed. Every Officer is liable for the correct and well timed evaluation of roughly 2,500 home and worldwide applicant information yearly and shall be referred to as upon every day to supply appropriate and detailed info (oral, written and in-person) to candidates, potential candidates, mother and father, steerage counsellors, College workplaces and employees, in addition to different colleagues within the Registrar’s Workplace. The Admissions Officers will even help in all admission processes for the Ontario Excessive Faculty applicant pool. Admission Officers have to be sturdy multi-taskers capable of deal successfully with interruptions to their routine frequently and should possess a robust capability to prioritize inside their portfolios. The Admission Officers repeatedly conduct culturally delicate interviews and in-depth admissions counselling of candidates and potential college students – this requires a excessive stage of interpersonal and communication expertise and an in-depth data of obtainable pupil providers on campus. The Admission Officers should interact in in depth correspondence with candidates relating to admission insurance policies and selections. The Admissions Officers should be capable to calmly and successfully talk verbally, by cellphone or in-person, with emotionally upset candidates and oldsters in an empathetic and tactful means whereas nonetheless delivering adverse selections that won’t be topic to enchantment.

Job Abstract:
The Admissions Officer is liable for making certain College enrolment targets are met by making use of established admissions standards to pick out certified college students from a various pool of secondary and post-secondary candidates. Consider and assess applicant information and independently make admission selections for undergraduate, home, and worldwide college students. Present info and conduct recruitment and orientation periods in numerous communities.

Objective and Key Capabilities:
Make impartial admission selections to confess or refuse candidates to College applications primarily based on established stipulations, College pointers, and enrolment numbers.

Suggest college students who don’t meet established stipulations to College Admissions Reviewing Committees and supply adequate proof of credentials to warrant a consideration for acceptance.

Administer program enrolment from utility to admission by monitoring and organizing functions, reviewing transcripts, and rating candidates.

Evaluation and consider functions to make sure educational necessities and pre-requisites have been met.

Accomplice with different departments within the College to finalize enrolments.

Analysis, evaluation, and analyze admissions standards from nationwide and worldwide establishments.

Suggest modifications to College admission insurance policies and procedures that can help the College to stay aggressive with nationwide and worldwide academic establishments.

Inform potential college students and candidates of the appliance course of, procedures, educational and program necessities, program suitability, and potential eligibility for admission.

Attend and take part in quite a lot of recruitment occasions inside and exterior to the College.

Meet with candidates to find out their educational pursuits and requests together with asking questions on their earlier academic background, educational strengths, and long-term targets.

Present info, reply questions, and talk about educational pursuits with candidates.

Persuade candidates who’ve been refused admission to a selected program that there’s advantage and profit to accepting admission to a special program on the College for which they qualify.

Take care of candidates who are usually not certified for admission and clarify the appliance course of and provide viable options with out discouraging the applicant from attending college.

Present recommendation to candidates relating to their program suitability, different academic choices, and employment choices associated to program choice.

Guarantee accuracy and uniformity of supplies despatched to candidates all through the admission cycle by monitoring info together with electronic mail communications and complete packages which are mailed and couriered in the course of the acknowledgment, provide, and affirmation phases of the admission course of.

Evaluation paperwork for solid transcripts and falsified reference letters and keep an inventory of fraudulent functions.

Doc fraudulent functions, put together and keep a log of exercise resulting in fees of educational dishonesty.

Analyze error stories and set up procedures to appropriate errors.

Develop and ship basic info periods and recruitment displays at numerous occasions and gala’s.

Plan and coordinate giant scale admissions applicant correspondence and the evaluation and evaluation of applicant information.

Conduct analyses of post-secondary establishments by way of web analysis, phone, and electronic mail surveys with colleagues as a way to match admission necessities and procedures making certain finest practices are identified and carried out throughout all establishments.

Write responses to potential college students relating to their functions which consists of provide letters to profitable candidates and refusal letters to people who don’t meet admissions necessities.

Collect and compile info required to keep up manuals and process paperwork.

Calculate home and worldwide pupil grade level averages.

Alternate info with inside and exterior admissions employees to debate and share info on numerous procedures, insurance policies, and points which are being addressed at different establishments.

Make the most of and modify present database queries to find out if information are full and prepared for evaluation.

Help candidates with the completion of digital and arduous copy utility kinds.

Replace, confirm, course of, and enter new pupil and applicant info as required.

Function an efficient liaison between departments, academic establishments, alumni, and exterior contacts.

Replace and keep content material on the division web site.

Supervision:
Ongoing duty for supervising as much as 9 informal workers at anyone time.

Necessities:
Bachelor’s diploma in a related discipline.

Requires 3 years of related expertise.

The profitable candidate will possess the next expertise and talents:

Confirmed capability to downside remedy

Capability to use an Fairness, Variety and Inclusion lens to interactions with others

Time administration and group

An understanding of and appreciation for McMaster’s organizational tradition

Robust sense of urgency; capability to prioritize

Emotional intelligence

Capability to assume critically

Confirmed capability the make sound selections utilizing knowledge evaluation

Data of McMaster College undergraduate admission necessities, insurance policies and procedures is a most well-liked asset

How To Apply

To use for this job, please submit your utility on-line.

Employment Fairness Assertion

McMaster College is strongly dedicated to employment fairness inside its neighborhood and to recruiting a various school and employees. The College encourages functions from all certified candidates together with girls, individuals with disabilities, First Nations, Métis and Inuit individuals, members of racialized communities and LGBTQ-identified individuals. For those who require any type of lodging all through the recruitment and choice process, please contact the Human Sources Service Centre at 905-525-9140 ext. 222-HR (22247).

Vaccination Coverage Assertion

The College is dedicated to offering and sustaining wholesome and protected working and studying environments for all workers, college students, volunteers and guests. The College’s Vaccination Coverage-COVID-19 Necessities for Workers and College students (the “Vaccination Coverage”), requires all McMaster neighborhood members, together with workers, accessing a McMaster campus or facility in individual to be totally vaccinated or to have acquired an exemption from the College for a sound human rights floor. Whereas the Coverage shall be at the moment paused, this Coverage could resume rapidly and on brief discover, as knowledgeable by public well being recommendation and course. Because of this, failure to attain and keep totally vaccinated standing or an accepted human rights-based exemption could end in termination of employment. It is a time period and situation of employment. The College will proceed to observe the steerage of public well being organizations to outline totally vaccinated standing.