Admissions Officer

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Place Abstract:
The Submit Graduate Medical Schooling (PGME) workplace is accountable for the governance and oversight of postgraduate medical schooling for roughly 1700 residents, fellows and worldwide medical graduates in over 70 distinct residency coaching applications and 250 fellowship applications. The PGME Workplace manages relationships with authorities ministries, accrediting our bodies, worldwide sponsors, and different Canadian Medical Colleges, and collaborates with the workforce of educational program administrators and medical web site administrators who oversee the supply of the applications within the 17 medical departments the place Residents and Fellows obtain their coaching. Extra particularly, the PGME Workplace manages portfolios in Admissions, Schooling, and Trainee Lifecycle, together with immigration and worker documentation and processes.

Major Duties:
1. Management

Present steering and recommendation to educational and administrative workers on Residency and Fellowship applications and admissions insurance policies.

Handle escalated recordsdata.

Recruit workers, practice and coach, consider and handle efficiency as wanted.

Set up workloads, outline, consider and enhance course of as wanted. Handle actions to make sure objectives are met with respect to high quality and deadlines.

2. Admissions

Handle admission course of for all residency applications and 300 fellowship applications.

Guarantee thorough and constant educational overview of all purposes in a extremely aggressive course of.

Advise on escalated questions.

Analyze complicated purposes and decide eligibility towards a longtime criterion.

Assess and course of worldwide purposes for fellowships. Approve purposes and make suggestions to the Program Administrators concerning resident eligibility to coach in Québec, suitability to this system funding

Authorize and ship presents of admission to Worldwide certified candidates and to Canadian candidates, making certain the agreements are honoured and making certain these presents adjust to the Submit-Graduate Medical Schooling (PGME) guidelines and rules, Collège des médecins (CMQ) rules and Immigration rules.

Compile and analyze software/admission statistics and historic traits and report any modifications or important patterns to the Program Supervisor and the Affiliate Dean.

3. High quality Assurance

Develop and ship high quality management mechanisms.

Monitor day by day/weekly software quantity to make sure backlogs are addressed and established deadlines are met; Resolve important backlog points, escalate when mandatory.

Preserve updated SOPs. Analyze enterprise processes and advocate options or enhancements. Manage and talk modifications to coverage or rules that affect processes and guarantee they’re built-in into SOPs.

Analyse present workflow to make sure stability and effectivity, and make changes to make sure enterprise wants are met.

Log off on sure key deliverables that require a high quality assurance overview to make sure they’re free from errors.

4. Communications

Characterize PGME Admissions at inner and exterior conferences for residency and fellowship admissions and program advising points. For instance, serves as a member of the Admissions Strategic Enrollment Administration Coordinating Committee with the Registrar’s workplace.

Attend month-to-month teleconferences hosted by CaRMS with the PGME Officers representing the 17 Canadian Medical Colleges. Present enter as material skilled and McGill consultant. Report on dialogue and choices with the workforce.

Liaise with inner and exterior companions together with the McGill Registrar, McGill Educating Hospitals, BCI, CMQ, CaRMS, RCPSC, CFPC.

Inform sponsoring companies of recent guidelines and rules starting of every educational yr and/or every time we have now a brand new contract.

Present month-to-month reviews for governing our bodies, BCI and CMQ, on extensions of coaching, leaves, coaching playing cards (trainee licences) and so forth.

Manage workshops and orientation periods for brand spanking new program administrators and new program admins.

5. Experience and Compliance with BCI Decree and Compendium

Develop and preserve skilled information within the complicated atmosphere that impacts PGME admissions, together with PGME insurance policies, college (Registrar’s workplace) tips, Bureau Cooperative Interuniversitaire (BIC) Decrees/compendium, Ministry of Well being, College rules, worldwide schooling guidelines, CaRMS and Collège des médecins insurance policies and rules. Act as Topic Matter Skilled on PGME admissions for Program Administrators and administrative groups throughout all AECs.

Advise program administrators, program coordinators and fellowship administrators on compliance with relevant insurance policies and rules.

Preserve experience on authorities decrees and the compendium that govern PGME.

Increase unresolved points with the Program Supervisor for decision or overview by the committee. Prepare workers as wanted.

6. Coverage

Contribute to the event of inner admissions coverage and procedures and lead implementation course of. For instance, handle implementation of trade program insurance policies and procedures.

Set up administrative procedures and schedules to facilitate the sleek supply of operations inside insurance policies and established timelines.

Different Qualifying Abilities and/or Talents

Demonstrated information of processes, procedures and necessities associated to admissions.

Demonstrated expertise in offering steering, management {and professional} experience to the School’s educational and administrative workers, in addition to the School’s senior administration, on all admissions and advising points.

Demonstrated capacity to successfully handle a workforce, plan and delegate assignments, overview work, supervise workers, and work efficiently in a gaggle setting;

Confirmed capacity to guide and handle numerous tasks

Wonderful communication expertise, together with energetic listening, empathy, and the power to convey complicated info in a transparent and concise method

Superior analytical, downside fixing expertise, in addition to glorious judgment. Should have the confirmed capacity to navigate in a posh and fast-paced atmosphere which operates beneath authorized constraint

Be dedicated to offering excellent customer support to potential trainee and applications, with a give attention to assembly their wants and addressing their issues.

Be extremely organized and detail-oriented, with a robust capacity to handle a number of duties and prioritize successfully with a purpose to meet a number of deadlines.

Expertise analyzing information associated to admissions, enrollment, and retention with a purpose to determine traits, alternatives, and areas for enchancment.

Have to be fluent in each languages, French and English. Should be capable to talk clearly and successfully in each languages, with a robust command of grammar and vocabulary.

Minimal Schooling and Expertise:
Bachelor’s Diploma 3 Years Associated Expertise /

Annual Wage:
(MPEX Grade 04) $62,550.00 – $78,190.00 – $93,830.00

Hours per Week:
33.75 (Full time)

Supervisor:
Admissions Supervisor

Place Finish Date (If relevant):
Deadline to Apply:
2023-09-26

McGill College hires on the idea of advantage and is strongly dedicated to fairness and variety inside its group. We welcome purposes from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and information to productively interact with numerous communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the appliance course of might contact, in confidence, [email protected].