Administrator, Assessment

University of Alberta

This place is part of the Non-Tutorial Workers Affiliation (NASA).

This place has a time period size of two years from the date of rent, with the potential for extension, and gives a complete advantages bundle which could be seen on our Advantages Overview web page .

Location – This position is in-person at North Campus Edmonton. 

Working for the College of Alberta

The College of Alberta acknowledges that we’re positioned on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to complement our vibrant group.

The College of Alberta is teeming with change makers, group builders, and world shapers who lead with function every day. We’re dwelling to greater than 40,000 college students in 200+ undergraduate and 500+ graduate packages, over 13,000 school and employees, 260,000 alumni worldwide and have been acknowledged as considered one of Canada’s Greenest Employers for over a decade.

Your work may have a significant affect on an enchanting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing illnesses, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the School of Drugs and Dentistry

The Undergraduate Medical Schooling workplace within the School of Drugs & Dentistry helps college students in a four-year program resulting in the diploma of Physician of Drugs (MD).


This place works intently with and beneath the path of the evaluation specialist and assistant dean evaluation to offer administrative assist within the supply of assessments for the four-year MD program. This place secures examination content material from course coordinators, constructs examinations for supply, and invigilates assessments, whereas sustaining a excessive diploma of accuracy beneath tight timelines. 

The incumbent will work intently with the course coordinators, college students, departmental clerkship directors in delivering upwards of 200 assessments per 12 months of various kind, along with early and deferred administrations. 


Assessments (MCQ; OSCE; IRAT; GRAT; TBL): 

  • Working intently with the evaluation specialist and assistant dean evaluation, this place is answerable for each day actions associated to the supply of all MD program assessments. This encompasses participation in pre-planning conferences, collation and banking of examination gadgets, and development and overview of examinations previous to supply, and submit examination administration. 
  • Liable for overseeing pre-clerkship and clerkship actions, and together with influencing insurance policies and procedures associated to enrollment uplift in Grande Prairie and surrounding group enlargement. 
  • Oversight in onboarding (11) clerkship rotations to make sure continuity of assessments and different deliverables (deferred administrations, lodging, attendance administration) and, as new staffing is employed, or insurance policies and processes are put into place.
  • The incumbent is an invigilator for pre-clerkship exams and works intently with departmental directors to assist the supply of summative clerkship assessments. 
  • Maintains the constructs of an examination utilizing the varied digital supply methods (,, and
  • Liable for sustaining a complete examination supply schedule for years one to 4 of the MD program and ensures the scholar examination schedules are printed in MedSIS
  • Communicates routinely with key stakeholders to make sure school, employees and college students are conscious of the examination dates, instances and areas, together with these for early or deferred administrations
  • Secures pc labs, medical examination rooms and lecture rooms for all examinations
  • Constructs all repeatedly scheduled and off-cycle exams in (MCQ, iRAT, gRAT, OSCEs, TBL)
  • Ensures college students adjust to examination protocols for in-person, Zoom, and SEM (Sensible Examination Monitor) proctoring and troubleshooting throughout examination, making certain all college students are in a position to log in to the examination
  • Oversees remedial, in addition to superior and deferred writing of examinations. 
  • Facilitates Staff Based mostly Studying (TBL) classes
  • Secures required gear for the administration of exams and oversees lending of apparatus to clerkship departmental directors
  • Liable for producing exams outcomes and experiences from Examination.Med and MedSIS, and within the absence of the Evaluation Specialist, will oversee publication of pupil grades in MedSIS
  • Liable for the preparation, arrange and implementation of Goal Structured Medical -Examinations (OSCEs), each in digital in in individual codecs in
  • Liable for offering the orientation for college kids and college/doctor examiners in preparation for OSCE supply
  • Ensures digital video recording of OSCE assessments as required
  • Prepares rating sheets prematurely of the examination and compiles P/OSCEs sheets for grading
  • Ensures that standardized sufferers and examiners (school, community-based physicians, and residents) are recruited and oriented for every OSCE/POSCE
  • Supplies coaching to employees which might be called-up to assist examination administration.  This coaching contains offering an outline of invigilation guidelines and tips, examination logistics, examination room reserving and arrange, use of evaluation software program, describing the method for grades calculations, provisioning for required examination supplies, and demonstrating gear use the place relevant.

Assessments and administration of distributed websites:

  • With 120 enlargement college students being positioned in a brand new distributed campus as a part of the UofA strategic initiative in Grande Prairie and surrounding communities (Beaverlodge, Peace River, Spirit River, Excessive Stage, Excessive Prairie), the oversight of all evaluation actions and associated insurance policies and procedures, and implementation oversight is supported by this position.
  • Accountability to supervise pre-clerkship and clerkship assessments and staffing within the GP enlargement. 

Lodging and diversifications:

  • Coordinates with the Studying Evaluation Heart (LAC) and the Tutorial Success Heart (ASC) for off-cycle exams and for college kids with particular lodging.
  • Ensures all tight deadlines are met to take care of a superb working relationship with LAC and ASC

Administration of Pupil Attendance:

  • Supplies again as much as the Evaluation Specialist in approving/denying pupil absence requests based on established pre-clerkship and clerkship absence insurance policies
  • Consults with the Assistant Dean, Evaluation and communicates to key stakeholders as required

Helps funds associated to Evaluation actions:

  • Accountable to make sure that School and Resident instructing contributions are correctly diarized in MedSIS and remuneration is processed accordingly (community-based physicians, residents and half time medical school, standardized sufferers)
  • Verifies accuracy of transactions and invoices
  • Helps monetary transaction processing.  This would possibly embrace securing group primarily based physicians and initiation of their funds; making certain sufficient standardized sufferers are in place and that Well being Sciences Council funds are correct and processed; acquisition of any required provides and gear for assessments; and/or securing catering for examiners. 
  • Helps month-to-month forecasting of the evaluation portfolio

Committee Assist:

  • Organizes and actively participates in month-to-month Evaluation Committee conferences

Administrative assist:

  • Helps the administration of medical faculty interviews (a number of mini interviews) for ~ 550 candidates
  • Meets with Evaluation Specialist repeatedly to overview insurance policies and procedures to make sure they’re constant and efficient
  • Actively participates in all course planning conferences
  • Helps the acquisition of provides and gear and the continued upkeep of medical instructing areas
  • Liable for managing inside and exterior room reserving requests and facilitating entry (VNC) for the Medical Coaching Centre (CTC) (school, employees, physicians, residents, and college students)

Minimal {Qualifications}

  • Put up-Secondary Diploma in Schooling required; mixture of training and/or expertise shall be thought of
  • Minimal of 5 years administrative expertise
  • Intensive information of and proficiency in Microsoft Workplace (Phrase; Excel; PowerPoint; Visio) and Google Apps; adaptable with utilizing computing software program and rising academic applied sciences
  • Capability to be taught, use and assist others in use of evaluation functions (;;
  • Should be capable to work beneath restricted supervision and beneath tight timelines
  • Expertise with respect to prioritization of a number of duties and having the ability to full all routinely previous to deadline
  • Sturdy understanding of inside insurance policies and procedures associated to evaluation; and familiarity with the final operations of the College of Alberta
  • Sturdy problem-solving abilities are required each day to each administer assessments

Most well-liked {Qualifications}

  • Information of medical training is an asset

Observe: On-line functions are accepted till midnight Mountain Normal Time of the time limit.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview shall be contacted.

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