Administrator, Assessment

University of Alberta

This place is part of the Non-Educational Employees Affiliation (NASA).

This place has a time period size of two years from the date of rent, with the potential for extension, and presents a complete advantages package deal which will be considered on our Advantages Overview web page .

Location – This position is in-person at North Campus Edmonton. 

Working for the College of Alberta

The College of Alberta acknowledges that we’re positioned on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to counterpoint our vibrant group.

The College of Alberta is teeming with change makers, group builders, and world shapers who lead with objective each day. We’re house to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 college and workers, 260,000 alumni worldwide and have been acknowledged as one in every of Canada’s Greenest Employers for over a decade.

Your work could have a significant affect on an enchanting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing ailments, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the School of Medication and Dentistry

The Undergraduate Medical Training workplace within the School of Medication & Dentistry helps college students in a four-year program resulting in the diploma of Physician of Medication (MD).


This place works carefully with and beneath the route of the evaluation specialist and assistant dean evaluation to offer administrative help within the supply of assessments for the four-year MD program. This place secures examination content material from course coordinators, constructs examinations for supply, and invigilates assessments, whereas sustaining a excessive diploma of accuracy beneath tight timelines. 

The incumbent will work carefully with the course coordinators, college students, departmental clerkship directors in delivering upwards of 200 assessments per 12 months of various sort, along with early and deferred administrations. 


Assessments (MCQ; OSCE; IRAT; GRAT; TBL): 

  • Working carefully with the evaluation specialist and assistant dean evaluation, this place is chargeable for daily actions associated to the supply of all MD program assessments. This encompasses participation in pre-planning conferences, collation and banking of examination objects, and development and evaluation of examinations previous to supply, and put up examination administration. 
  • Accountable for overseeing pre-clerkship and clerkship actions, and together with influencing insurance policies and procedures associated to enrollment uplift in Grande Prairie and surrounding group enlargement. 
  • Oversight in onboarding (11) clerkship rotations to make sure continuity of assessments and different deliverables (deferred administrations, lodging, attendance administration) and, as new staffing is employed, or insurance policies and processes are put into place.
  • The incumbent is an invigilator for pre-clerkship exams and works carefully with departmental directors to help the supply of summative clerkship assessments. 
  • Maintains the constructs of an examination utilizing the assorted digital supply programs (,, and
  • Accountable for sustaining a complete examination supply schedule for years one to 4 of the MD program and ensures the coed examination schedules are printed in MedSIS
  • Communicates routinely with key stakeholders to make sure college, workers and college students are conscious of the examination dates, instances and areas, together with these for early or deferred administrations
  • Secures pc labs, medical examination rooms and school rooms for all examinations
  • Constructs all frequently scheduled and off-cycle exams in (MCQ, iRAT, gRAT, OSCEs, TBL)
  • Ensures college students adjust to examination protocols for in-person, Zoom, and SEM (Good Examination Monitor) proctoring and troubleshooting throughout examination, guaranteeing all college students are in a position to log in to the examination
  • Oversees remedial, in addition to superior and deferred writing of examinations. 
  • Facilitates Workforce Primarily based Studying (TBL) classes
  • Secures required gear for the administration of exams and oversees lending of apparatus to clerkship departmental directors
  • Accountable for producing exams outcomes and experiences from Examination.Med and MedSIS, and within the absence of the Evaluation Specialist, will oversee publication of scholar grades in MedSIS
  • Accountable for the preparation, arrange and implementation of Goal Structured Scientific -Examinations (OSCEs), each in digital in in individual codecs in
  • Accountable for offering the orientation for college kids and school/doctor examiners in preparation for OSCE supply
  • Ensures digital video recording of OSCE assessments as required
  • Prepares rating sheets upfront of the examination and compiles P/OSCEs sheets for grading
  • Ensures that standardized sufferers and examiners (college, community-based physicians, and residents) are recruited and oriented for every OSCE/POSCE
  • Gives coaching to workers which can be called-up to help examination administration.  This coaching contains offering an summary of invigilation guidelines and pointers, examination logistics, examination room reserving and arrange, use of evaluation software program, describing the method for grades calculations, provisioning for required examination supplies, and demonstrating gear use the place relevant.

Assessments and administration of distributed websites:

  • With 120 enlargement college students being positioned in a brand new distributed campus as a part of the UofA strategic initiative in Grande Prairie and surrounding communities (Beaverlodge, Peace River, Spirit River, Excessive Degree, Excessive Prairie), the oversight of all evaluation actions and associated insurance policies and procedures, and implementation oversight is supported by this position.
  • Duty to supervise pre-clerkship and clerkship assessments and staffing within the GP enlargement. 

Lodging and variations:

  • Coordinates with the Studying Evaluation Middle (LAC) and the Educational Success Middle (ASC) for off-cycle exams and for college kids with particular lodging.
  • Ensures all tight deadlines are met to keep up a superb working relationship with LAC and ASC

Administration of Scholar Attendance:

  • Gives again as much as the Evaluation Specialist in approving/denying scholar absence requests based on established pre-clerkship and clerkship absence insurance policies
  • Consults with the Assistant Dean, Evaluation and communicates to key stakeholders as required

Helps funds associated to Evaluation actions:

  • Accountable to make sure that School and Resident educating contributions are correctly diarized in MedSIS and remuneration is processed accordingly (community-based physicians, residents and half time medical college, standardized sufferers)
  • Verifies accuracy of transactions and invoices
  • Helps monetary transaction processing.  This may embody securing group based mostly physicians and initiation of their funds; guaranteeing enough standardized sufferers are in place and that Well being Sciences Council funds are correct and processed; acquisition of any required provides and gear for assessments; and/or securing catering for examiners. 
  • Helps month-to-month forecasting of the evaluation portfolio

Committee Assist:

  • Organizes and actively participates in month-to-month Evaluation Committee conferences

Administrative help:

  • Helps the administration of medical college interviews (a number of mini interviews) for ~ 550 candidates
  • Meets with Evaluation Specialist frequently to evaluation insurance policies and procedures to make sure they’re constant and efficient
  • Actively participates in all course planning conferences
  • Helps the acquisition of provides and gear and the continuing upkeep of medical educating areas
  • Accountable for managing inside and exterior room reserving requests and facilitating entry (VNC) for the Scientific Coaching Centre (CTC) (college, workers, physicians, residents, and college students)

Minimal {Qualifications}

  • Submit-Secondary Diploma in Training required; mixture of training and/or expertise shall be thought-about
  • Minimal of 5 years administrative expertise
  • Intensive data of and proficiency in Microsoft Workplace (Phrase; Excel; PowerPoint; Visio) and Google Apps; adaptable with utilizing computing software program and rising instructional applied sciences
  • Skill to study, use and help others in use of evaluation purposes (;;
  • Should be capable to work beneath restricted supervision and beneath tight timelines
  • Expertise with respect to prioritization of a number of duties and having the ability to full all routinely previous to deadline
  • Sturdy understanding of inside insurance policies and procedures associated to evaluation; and familiarity with the overall operations of the College of Alberta
  • Sturdy problem-solving expertise are required each day to each administer assessments

Most well-liked {Qualifications}

  • Information of medical training is an asset

Notice: On-line purposes are accepted till midnight Mountain Commonplace Time of the cut-off date.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview shall be contacted.

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