Administrative Supervisor

McGill University

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Place Abstract

Present environment friendly and efficient administration to the College of Arts (Administrative Service Centre – 688), in help of instructing, analysis and administration, in accordance with the unit’s targets and goals, whereas making certain coherence with the College’s mission and tradition. Assist actions associated to basic administration together with, however not restricted to: finance, human sources, communications, pupil affairs, bodily sources, archives, governance and authorized affairs. Interpret and apply College rules, insurance policies and pointers.

Main Obligations

  • Set up and confirm the work of others and participates of their coaching. Commonly talk to the fast supervisor with the intention to plan forward, co-ordinate administrative help wants, for pupil affairs, finance and HR/Operations. Again-up to Workplace Supervisor throughout absences and acts as useful supervisor to help workers.

  • Assess and resolve administrative issues concerning educational hiring, present a liaison perform with different College items concerning new hiring (College Funds Workplace, Central Human Sources, Educational Personnel Workplace, different departments and exterior organizations (Service Canada and MIDI – Ministère de l’Immigration, Diversité et Inclusion du Québec).

  • Present recommendation on educational issues to Postdocs, Course Lecturers, Educating Assistants and Analysis Assistants for hiring, Work Permits, budgets, and so forth. Interprets collective agreements and selects the suitable process referring to the administration of the collective agreements for AMURE, AMUSE, AGSEM and MCLIU.

  • Put together and course of educational appointments, documentation and kinds to help human sources actions of the ASC, prepares commercials, keep personnel information for Visiting Professors, Adjunct Professors, Educational Associates; termination of employment; assists with immigration points resembling preliminary work allow requests, and renewal of labor permits, and so forth.

  • Help within the implementation of human useful resource initiatives/applications/insurance policies on the division degree launched by the College and/or the College. Oversee the logistical operations of the items for which the ASC gives help.

  • Set up and monitor stock together with stationery, software program license acquisitions and distribution, workplace and digital and audiovisual gear. Course of buy orders and pays invoices, utilizing Working funds and analysis grant funds. Keep house stock and interacts with services service items for the availability of required companies to the constructing.

  • Oversee entry to buildings, Lenel entry and keys in accordance with associated insurance policies.

  • Oversee the group and the co-ordination of conferences, conferences, colloquiums, in addition to different occasion associated duties, together with fee of visitor/visiting speaker honorariums.

  • Oversee and help with Departmental web site updating and basic communications duties.

  • Monitor registrations and flag points to make sure clean implementation of programs, workshops, tutoring, particular tasks, and different non-credit actions.

  • Supervise administrative workers in finishing up their capabilities successfully, together with the Administrative Coordinator and Work Research college students.

  • Oversee the event of the course schedule (within the DCU, Future, Minerva, and Banner) for ~100 credit score and non-credit sections/yr making certain that deadlines are met.

Different Qualifying Abilities and/or Skills

  • Confirmed expertise and information of College insurance policies and procedures.

  • Outcomes-driven, extremely motivated with management abilities.

  • Demonstrated means to set clear targets and goals.

  • Confirmed abilities in planning, organizing, main and implementing particular tasks.

  • Should possess problem-solving abilities in addition to organizational abilities.

  • Demonstrated means to manage a number of deadlines. Proficiency with computerized purposes together with Microsoft Workplace, Banner and Minerva HRIS.

Data of French and English: McGill College is an English-language college the place everyday duties might require English communication each verbally and in writing. The extent of English required for this place has been assessed at a degree 2 on a scale of 4.

Minimal Schooling and Expertise:

DEC III 3 Years Associated Expertise /

Annual Wage:

(MPEX Grade 03) $59,870.00 – $70,440.00 – $81,010.00

Hours per Week:

33.75 (Full time)


Workplace Supervisor

Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the premise of advantage and is strongly dedicated to fairness and variety inside its group. We welcome purposes from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and information to productively have interaction with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of might contact, in confidence, [email protected] .

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