Administrative Supervisor

McGill University

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Place Abstract

Present environment friendly and efficient administration to the School of Arts (Administrative Service Centre – 688), in assist of educating, analysis and administration, in accordance with the unit’s targets and goals, whereas guaranteeing coherence with the College’s mission and tradition. Assist actions associated to basic administration together with, however not restricted to: finance, human assets, communications, scholar affairs, bodily assets, archives, governance and authorized affairs. Interpret and apply College laws, insurance policies and tips.

Main Tasks

  • Set up and confirm the work of others and participates of their coaching. Commonly discuss with the speedy supervisor with a view to plan forward, co-ordinate administrative assist wants, for scholar affairs, finance and HR/Operations. Again-up to Workplace Supervisor throughout absences and acts as purposeful supervisor to assist employees.

  • Assess and resolve administrative issues concerning tutorial hiring, present a liaison operate with different College items concerning new hiring (School Funds Workplace, Central Human Assets, Educational Personnel Workplace, different departments and exterior organizations (Service Canada and MIDI – Ministère de l’Immigration, Diversité et Inclusion du Québec).

  • Present recommendation on tutorial issues to Postdocs, Course Lecturers, Instructing Assistants and Analysis Assistants for hiring, Work Permits, budgets, and many others. Interprets collective agreements and selects the suitable process referring to the administration of the collective agreements for AMURE, AMUSE, AGSEM and MCLIU.

  • Put together and course of tutorial appointments, documentation and kinds to assist human assets actions of the ASC, prepares commercials, preserve personnel information for Visiting Professors, Adjunct Professors, Educational Associates; termination of employment; assists with immigration points reminiscent of preliminary work allow requests, and renewal of labor permits, and many others.

  • Help within the implementation of human useful resource initiatives/applications/insurance policies on the division stage launched by the School and/or the College. Oversee the logistical operations of the items for which the ASC supplies assist.

  • Set up and monitor stock together with stationery, software program license acquisitions and distribution, workplace and digital and audiovisual gear. Course of buy orders and pays invoices, utilizing Working funds and analysis grant funds. Keep house stock and interacts with services service items for the supply of required companies to the constructing.

  • Oversee entry to buildings, Lenel entry and keys in accordance with associated insurance policies.

  • Oversee the group and the co-ordination of conferences, conferences, colloquiums, in addition to different occasion associated duties, together with cost of visitor/visiting speaker honorariums.

  • Oversee and help with Departmental web site updating and basic communications duties.

  • Monitor registrations and flag points to make sure easy implementation of programs, workshops, tutoring, particular tasks, and different non-credit actions.

  • Supervise administrative employees in finishing up their capabilities successfully, together with the Administrative Coordinator and Work Research college students.

  • Oversee the event of the course schedule (within the DCU, Future, Minerva, and Banner) for ~100 credit score and non-credit sections/yr guaranteeing that deadlines are met.

Different Qualifying Abilities and/or Skills

  • Confirmed expertise and information of College insurance policies and procedures.

  • Outcomes-driven, extremely motivated with management expertise.

  • Demonstrated means to set clear targets and goals.

  • Confirmed expertise in planning, organizing, main and implementing particular tasks.

  • Should possess problem-solving expertise in addition to organizational expertise.

  • Demonstrated means to manage a number of deadlines. Proficiency with computerized functions together with Microsoft Workplace, Banner and Minerva HRIS.

Data of French and English: McGill College is an English-language college the place daily duties could require English communication each verbally and in writing. The extent of English required for this place has been assessed at a stage 2 on a scale of 4.

Minimal Schooling and Expertise:

DEC III 3 Years Associated Expertise /

Annual Wage:

(MPEX Grade 03) $59,870.00 – $70,440.00 – $81,010.00

Hours per Week:

33.75 (Full time)


Workplace Supervisor

Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the idea of benefit and is strongly dedicated to fairness and variety inside its neighborhood. We welcome functions from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the talents and information to productively interact with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the appliance course of could contact, in confidence, [email protected] .

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