Administrative Student Affairs Coordinator

McGill University

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Beneath the path of the fast supervisor, gives administrative and secretarial help for administrative and scholar affairs actions. Participates in guaranteeing the graceful functioning of the unit’s operations. Chargeable for paperwork and information of unit. Acts as useful resource particular person for insurance policies and procedures. Coordinates actions associated to admission, examinations, registration and commencement. Advises college students and resolves issues in relation to their information. Edits paperwork for grammar and accuracy. Administers unit accounts.
Main Duties and Duties:

  • Acts as useful resource particular person relating to educational and administrative insurance policies and procedures. Resolves issues inside space of accountability. Consults related documentation and liaises with acceptable inner and exterior useful resource individuals to acquire and supply data on numerous and sophisticated points.

  • Receives and gives detailed data and explanations to college students. Controls enrolment in programs. Participates within the group of admissions and registration. Prepares, examines and verifies admissions and registration information associated to programs and applications. Completes and approves types regarding course or program adjustments, interdepartmental or interuniversity registration, and residency and internship applications.

  • Coordinates utility course of for awards, scholarships, and fellowships. Distributes utility types and gives data on procedures and deadlines. Verifies that scholar information are full and, as required, ensures obligatory linkage with admission course of.

  • Advises college students in relation to their information. Resolves issues. Ensures the applying of educational laws and deadlines. Based on the wants of the unit, prepares residency rotation and different scholar exercise schedules, contacting the required officers to coordinate and confirm placement.

  • Compiles data, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact particular person for the unit. Maintains a present file of programs, calendars, applications, college students and graduates.

  • Organizes particular operations with regard to the beginning of the semester, mortgage functions, course and residency analysis, and examination scheduling and invigilation. Prepares timetables and schedules room bookings for unit. Prepares schedules and books exams for unit.

  • Administers accounts for unit. Prepares budgets or finances proposals. Displays and reconciles varied accounts, statements and studies. Identifies and analyses discrepancies and errors. Ensures that tuition charges and different scholar charges are correctly assessed. Corrects errors and follows up on issues. Data bills and gives account statements on request.

  • Coordinates publication of paperwork corresponding to publicity brochures, departmental handbooks, and annual studies, together with sustaining and updating internet pages. Drafts correspondence and different quick paperwork of a posh nature. Codecs paperwork and edits for grammar, spelling and accuracy. Indicators sure paperwork.

  • Makes use of quite a lot of software program. Maintains computerized data techniques and participates of their improvement to enhance effectivity inside the unit. Liaises with pc sources individuals as required. Maintains and updates administrative information. Maintains submitting techniques and arranges for archiving.

  • Receives and screens phone calls. Offers data to guests, determines motive for go to and prepares obligatory paperwork. Directs callers and guests to acceptable useful resource individuals. Assesses want for intervention of different useful resource individuals and arranges appointments as obligatory.

  • Screens and kinds mail. Prepares information attaching acceptable supporting documentation and researching data as required. Responds to requests inside space of accountability. Notes required actions and ensures follow-up.

Different Qualifying Expertise and/or Talents:

The profitable candidate can have wonderful time administration expertise and the will to work in a fast-paced atmosphere, means to prioritize and multi-task on plenty of tasks, to satisfy common deadlines. Confirmed means to work independently and as a member of a group. Distinctive interpersonal communication expertise, means to work together with teachers, residents, fellows and workers of all ranges. Coordinate communication between varied departments, schedule conferences, distribute studies and hold all events knowledgeable of basic enterprise operations. Occasion Planning. Organizational astuteness, Administrative writing expertise, Helps innovation, means to stay calm beneath strain, Wonderful downside fixing and prioritizing expertise, Resourceful. Resolves issues by analyzing data, figuring out and speaking options. Consideration to element and a demonstrated means to proofread and edit correspondence and different materials utilizing acceptable spelling, grammar, and punctuation. Potential to take minutes. Relaxed in a PC atmosphere utilizing Microsoft Workplace applications and specialised databases, Minerva, Oracle and One45 program. Information of French and English: McGill College is an English-language college the place daily duties could require English communication each verbally and in writing. The extent of English required for this place has been assessed at a degree 4 on a scale of 0-4. Earlier expertise working in a medical setting is taken into account to be an asset
The checklist of duties and duties outlined above is consultant and never a whole and detailed checklist of duties which can be carried out by an worker whose place has been matched to this generic job description.

Different data: Writing take a look at will likely be administered

Minimal Schooling and Expertise:

DEP – Workplace Methods 4 Years Associated Expertise / DEP – Secretarial Research

Hourly Wage:

(MUNACA Degree G) $31.19 – $38.65

Hours per Week:

20 (Half time) Monday, Thursday, Friday


Scholar Affairs Officer

Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the idea of benefit and is strongly dedicated to fairness and variety inside its neighborhood. We welcome functions from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and data to productively interact with numerous communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of could contact, in confidence, [email protected] .

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