Administrative Assistant – Volunteer Services – Regular part-time 2025

Job title:

Administrative Assistant – Volunteer Services – Regular part-time 2025

Company

Sunnybrook Health Sciences Centre

Job description

We currently have a part-time opportunity for an Administrative Assistant in the Volunteer Resources department at our Bayview Campus. This position will require staff to work on-site.Hours of Work:Weekdays: Days, Mon to Friday – variable schedule between 8:00 a.m. – 4:00 p.m. occasional evenings/weekends for special eventsRole Overview:This role provides general administrative support working collaboratively with a team of Volunteer Resources Coordinators (VRCs) across all sites to ensure an exceptional and positive experience for patients, visitors, and volunteers, through extensive contact with a variety of internal and external stakeholders.Summary of Duties:

• Administrative functions such as supporting maintenance of volunteer management database, managing/creating Survey Monkey surveys, generating metrics, Dimensions payroll, Foundation Gateway, etc.
• Assists with corporate and departmental communications to volunteers, including monthly E-Bulletin, special updates, etc.
• Public relations and communications with internal & external stakeholders; effectively manage initial points of contact for three general departmental email accounts and voicemail box.
• Oversees department budget with Director. Accountable for inventory control/order supplies, (uniforms, IPAC items, software/hardware, etc.) using SAP Concur, SRM, etc. and manage invoices and payments efficiently.
• Coordinate process for review of new volunteer role proposals. (review by Risk Management, Human Resources, Infection Prevention & Control, Volunteer Resources and Privacy Office).
• Schedule in-person, virtual and hybrid meetings using Zoom, Room Manager, Catering Services and oversee department calendar and complete meeting minutes.
• Produce variety of departmental materials and documents including training materials, PowerPoint presentations, signage, fillable forms, surveys, etc.
• Supports the planning and execution of volunteer recognition events, including National Volunteer Week, Service Awards, Colin D. Irving Award, etc.
• Assist with ensuring accurate and current information on both external and internal websites (liaison with Digital Communications Team and using Content Clarity Management for Sunnynet)
• Work collaboratively with the Toronto District School Board High School Cooperative Education Program Leader – partnered with Volunteer Resources.
• Staff coverage at various sites

Qualifications / Skills:

• Post -secondary graduate preferred
• Strong literacy in software and digital applications including Microsoft Office and One Note, Survey Monkey, SRM E-Requisition, Dimensions, Room Manager, Zoom, Vsys One, Better Impact, etc.
• Excellent public relations, communication, interpersonal and customer service skills
• Strong organizational and time management skills
• Ability to prioritize, and complete time sensitive tasks
• Initiative, ability to work independently, as well as a member of a team, that covers all sites of Sunnybrook
• Adaptability, flexibility, as well as ability to respond to changing and competing priorities in an environment with frequent interruptions
• Demonstrates excellent judgment, tact, and diplomacy
• Minimum 3 years experience in an administrative role

Qualified candidates are invited to submit their cover letter and resume (in one document)Human Resources
Sunnybrook Health Sciences CentreTo apply, please click “Apply for Position” at the bottom of this page. If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Expected salary

Location

Toronto, ON

Job date

Sun, 13 Apr 2025 03:27:30 GMT

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