Administrative Assistant, Student Accessibility Services

University of Calgary

We want to take this chance to acknowledge the normal territories of the individuals of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can be house to Métis Nation of Alberta, Area III.

Place Overview

The Division of Pupil Accessibility Companies in Pupil and Enrolment Companies is at the moment looking for a Full-time Common Examination Administrator.

Pupil Accessibility Companies works with the campus neighborhood to create an accessible, equitable and supportive studying atmosphere that enhances every scholar’s educational and private growth.  The Administrative Assistant experiences to the Director of Pupil Accessibility Companies and works carefully with the Administrative Coordinator to make sure the environment friendly operations of Pupil Accessibility Companies.

This place offers administrative assist to the Pupil Accessibility Companies and has on-going contact with college students with disabilities, in addition to School and workers.  The Administrative Assistant shall be answerable for sustaining departmental information bases, monitoring scholar funding and requests for companies, and answering common inquiries about companies obtainable by Pupil Accessibility Companies.  The place safeguards necessary paperwork comparable to examinations and confidential scholar data.

Flexibility with daytime and weekend rotations is required throughout peak intervals, as an example initially of educational semesters and through closing examination intervals, and time beyond regulation is usually required throughout peak intervals.

Place Description

Abstract of Key Tasks (job capabilities embrace however usually are not restricted to):


  • Acts because the preliminary level of contact and consultant for Pupil Accessibility Companies (SAS).
  • Triages scholar and college inquires and considerations and makes referrals to acceptable sources on campus.
  • Responds to inquiries from college students relating to registration necessities, incapacity funding alternatives, and the lodging course of.
  • Schedules scholar appointments using pc software program together with Microsoft Workplace (Phrase and Excel) and specialised incapacity administration software program packages (Clockwork)
  • Gives details about documentation necessities to register for SAS companies and offers correct data relating to SAS packages and sources.


  • Gives correct and well timed administrative assist for the Director, Administrative Coordinator, and varied members of the advising crew
  • Creates and maintains scholar information to make sure correct and well timed provision of service.
  • Ensures workplace gear basically workplace and the Nat Christie Adaptive Expertise Centre is properly maintained, serviced, and totally practical.
  • Create and handle lively and inactive scholar information based on departmental and college procedures.
  • Ensures confidentiality of all scholar data
  • Gives protection and back-up for Administrative Coordinator throughout peak occasions and for trip protection
  • Maintains inner varieties and knowledge sheets and recommends adjustments to inner paperwork /varieties based mostly on person suggestions
  • Updates and maintains SAS web site and different departmental communication instruments (ie. Pupil weblog, welcome emails)

{Qualifications} / Necessities:

  • Publish-secondary training or mixture of training and expertise.  A Certificates in Workplace Administration is an asset.
  • A excessive stage of confidentiality, accuracy and a focus to element is required.
  • The power to multi-task, simply shifting between administrative duties and entrance line service is a should.
  • Time administration, creativity, sturdy communications abilities (written and verbal), and the flexibility to work collaboratively throughout shifting priorities are key elements contributing in the direction of the success of this place. Being a crew participant with a constructive perspective and adaptability are additionally vital attributes.
  • 3 to five years in a college or workplace atmosphere
  • Expertise working in a big, dynamic crew with confirmed private effectiveness and productiveness is required.
  • Confirmed organizational abilities, multitasking and excessive consideration to element required.
  • Wonderful interpersonal and communications abilities required.
  • Demonstrated dedication to distinctive, proactive scholar service
  • Should reveal capacity to work in an open, busy space with frequent interruptions
  • Capability to work beneath stress to satisfy strict and a number of timelines
  • Wonderful pc abilities together with expertise utilizing technical advising instruments (comparable to scholar data administration programs like Folks Delicate and MS Workplace Suite (together with Phrase, Outlook, PowerPoint, and Excel) is required.
  • Expertise with the Clockwork database platform is a powerful asset.

Software Deadline:  Septermber 21, 2023

We want to thank all candidates upfront for submitting their resumes. Please word, solely these candidates chosen to proceed on by the choice course of shall be contacted.

Further Data

This place is a part of the AUPE bargaining unit, and falls beneath the Operational/Administrative Job Household, Section 2.

To seek out out extra about administration and workers alternatives on the College of Calgary and all we’ve to supply, view our Administration and Workers Careers web site

The College strongly recommends all school and workers are totally vaccinated towards COVID-19.

In regards to the College of Calgary

UCalgary is Canada’s entrepreneurial college, situated in Canada’s most enterprising metropolis. It’s a high analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an revolutionary studying atmosphere, made wealthy by analysis, hands-on experiences and entrepreneurial pondering. It’s Canada’s chief within the creation of start-ups . Begin one thing right this moment on the College of Calgary. For extra data, go to .

The College of Calgary has launched an institution-wide Indigenous Technique according to the foundational targets of Eyes Excessive , committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous neighborhood partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} various workers/school advantages and enriches the work, studying and analysis experiences of the whole campus and better neighborhood. We’re dedicated to eradicating boundaries which were traditionally encountered by some individuals in our society. We try to recruit people who will additional improve our variety and can assist their educational {and professional} success whereas they’re right here. Particularly, we encourage members of the designated teams (ladies, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and various sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage in the course of the recruitment course of to candidates with disabilities. Questions relating to [diversity] EDI at UCalgary may be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging may be despatched to Human Assets ([email protected] ).

Do you’ve got most however not all of the {qualifications}? Analysis present that girls, racialized and visual minorities , and individuals with disabilities are much less prone to apply for jobs except they meet each single qualification. At UCalgary we’re dedicated to reaching equitable, various, inclusive and accessible employment practices and workplaces and encourage you to use should you imagine you might be proper for this position. 

We encourage all certified candidates to use, nevertheless choice shall be given to Canadian residents and everlasting residents of Canada.

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