Administrative Assistant I

Job title:

Administrative Assistant I

Company

University Health Network

Job description

Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada’s top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion: Non-Union
Number of vacancies: 1
Site: Toronto Western Hospital
Department: Urology
Reports to: Physician
Work Model: In-Office
Hours: 28.00 per week
Shifts: Days
Status: Temporary Part-Time ( Anticipated term of 2 years )
Closing Date: July 22, 2025The Medical Administrative Assistant I utilize knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel.Duties

• Providing word processing/typing services for assigned personnel
• Performing reception responsibilities including answering phones
• Maintaining written and/or electronic calendar/schedules
• Administering and monitoring billing procedures and budgeting records
• Providing support with small and/or informal meetings/events
• Maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats
• Providing functional supervision to lower classified clerical position(s)
• Ensuring the efficient operation of the office
• Performing cross-functional responsibilities, as assigned
• Performing other related clerical activities and duties consistent with the job classification, as required

Qualifications

• Completion of a recognized post-secondary degree
• Administrative experience is an asset
• Ability to work in a fast-paced environment, receiving phone requests, dispatching calls, and inputting data
• Direct customer service experience is an asset
• Competence in creating and generating reports in Excel
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams, Bookings, SharePoint)
• Experience working in a healthcare environment preferred
• Previous experience with EPIC is preferred

Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive compensation & benefits (medical, dental, etc.)
• HOOPP defined benefit pension plan
• Wellness services & offerings
• Close access to Transit and UHN shuttle service
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Expected salary

Location

Toronto, ON

Job date

Fri, 11 Jul 2025 05:40:18 GMT

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