Administrative Assistant, Facility Services Facility Services

Job title:

Administrative Assistant, Facility Services Facility Services

Company

Art Gallery of Ontario

Job description

Description Requisition Id: 2025-69
Number of Positions: 1
Job Status: Regular Part-Time
Hours & Days of Work: up to 24 hours per week
Minimum Rate: $27.38
Maximum Rate: $34.2
Target Start Date: 04/28/2025Administrative Assistant, Facility ServicesRegular Part-Time(Up to 24 hours per week; typically 20 hours per week over 3 or 4 weekdays)ART + AUDIENCE + LEARNINGLocated in Toronto, the Art Gallery of Ontario is one of the largest art museums in North America, attracting approximately one million visitors annually. The AGO Collection of more than 120,000 works of art ranges from cutting-edge contemporary art to significant works by Indigenous and Canadian artists and European masterpieces.We are currently seeking an Administrative Assistant to join our Facility Services team. Under the direction of the Director, Facility, the incumbent will provide general administrative support to Facility Services and basic support to the AV Services. They will maintain some equipment and departmental stock and building wide office stockroom.The rate of pay for this position is $27.38 – $34.20 per hour.What is this position responsible for?

• Maintains departmental records and accounts for labour, operating funds and capital projects. Prepares, tracks, reconciles monthly statements and reports. Ensures confidentiality, accuracy and timely updates.
• Generates requests for purchase and internal invoices. Tracks and records progress to completion.
• Monitors and maintains departmental equipment including photocopiers, water coolers, and postage meter. Performs minor maintenance and requests service. Processes outgoing mail. Assists with internal mail distribution as needed
• Maintains and operates the internal office stockroom. Monitors stock levels for office stockroom and departmental supplies and initiates RFP’s as required. Obtains quotes for supplies as directed.

What are we looking for?

• Working knowledge of administrative office practices and procedures
• Working knowledge of postal equipment
• Demonstrated knowledge of building maintenance and cleaning products
• Well-developed computer skills including excel
• Well-developed written and verbal communication skills
• Excellent organizational skills

What are the benefits of working at the AGO?

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibit at AGO.
• Discounts to major attractions as a part of the Provincial/City Reciprocal Programs.
• Free admission to the AGO for friends and family, discounts at the gift shop, bistro, and Learning Centre.

If this sounds like the opportunity you are looking for, apply now!Our commitment to Diversity, Equity, Inclusion and Accessibility:At the AGO, we lead global conversations from Toronto through extraordinary collections, exhibitions, and programs, reflecting the diverse community we serve. Committed to fostering inclusion, diversity, equity, and accessibility, we embed these values into our strategic plan and ongoing priorities.To Apply:Please submit your resume and cover letter outlining your relevant experience and qualifications online at https://jobs.jobvite.com/ago/jobs/viewall. We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.The Art Gallery of Ontario is an Equal Opportunity Employer.

Expected salary

Location

Toronto, ON

Job date

Sat, 19 Apr 2025 02:38:08 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsincanada.one) you saw this job posting.