Administrative Assistant (Bilingual)

Date Posted: 01/30/2024

Req ID: 35777

School/Division: School of Arts & Science

Division: Division of French

Campus: St. George (Downtown Toronto)

Place Quantity: 00006284

Description:

About us:

The School of Arts & Science is the guts of Canada’s main college and one of the complete and numerous educational divisions on the planet. The power of Arts & Science derives from our mixed educating and analysis excellence within the humanities, sciences and social sciences throughout 29 departments, seven faculties and 46 interdisciplinary centres, institutes and applications.

We are able to solely notice our mission with the dedication and excellence of engaged workers and school. The range of alternatives and views throughout the School mirror the native and international panorama and the necessity for curiosity, progressive considering and collaboration. At Arts & Science, we take satisfaction in our legacy of innovation and discovery that has modified the way in which we take into consideration the world.

Your alternative:

The Division of French on the College of Toronto affords an thrilling and immersive atmosphere conducive to educating, motivating, and success. The applications we provide cowl the literature, linguistics, cultural points, and understanding of the French language. Our goal is to develop the tutorial information of all college students utilizing a collection of methodology programs and research-oriented seminars, resulting in the perfection of their analysis expertise in French Research. Positioned in Canada’s largest metropolis, our division supplies the required assets for the event of important expertise to make the most of French fluently, as one in all Canada’s official languages.

Reporting to the Chair, the Administrative Assistant supplies responsive {and professional} front-line and administrative assist. The incumbent will assist numerous educational processes together with the tutorial search course of, tenure and evaluate course of. The Administrative Assistant is answerable for drafting communications, sustaining division directories and databases, guaranteeing areas are saved in good order, updating documentations, and offering assist for division conferences, seminars and different occasions.

Your duties will embody:

• Making use of established requirements when administering educational search actions
• Making use of established requirements when administering tenure and promotion actions
• Coordinating assembly schedules, agendas, supplies, motion and follow-up gadgets
• Probing for data to determine wants
• Responding to enquiries throughout the outlined scope of the function and redirecting as applicable
• Writing routine paperwork and correspondence
• Drafting inside and exterior communications
• Proofreading and fact-checking content material

Important {Qualifications}:

• Superior School Diploma (3 years) or acceptable mixture of equal expertise.
• Minimal three years of latest related expertise in a bilingual English and French administrative place ideally in a post-secondary instructional establishment.
• Sturdy command of grammar and English and French utilization to incorporate accuracy in proofreading, drafting correspondence and enhancing.
• Expertise writing/creating and enhancing communications and paperwork.
• Expertise with Microsoft Groups/Zoom.
• Expertise scheduling conferences, distributing supplies and following up on motion gadgets.
• Proficiency in MS Workplace software program functions (Excel, Phrase, PowerPoint, Outlook) and web-based analysis; consolation degree with social media and digital know-how; willingness to be taught new laptop applications.
• Distinctive written and oral communication expertise.
• Distinctive drawback fixing, sturdy group, time administration expertise and confirmed potential to satisfy tight deadlines.
• Skill to know, interpret and apply procedures and tips; independently coordinate data and preparations.
• Skill to take care of excessive accurracy and attentiveness when executing duties.
• Skill to train judgement and discretion in dealing with delicate and confidential data.

To achieve success on this function you’ll be:

• Approachable
• Possess a optimistic perspective
• Resourceful
• Self-directed
• Staff participant

This can be a persevering with place with an approximate begin date of Could 15, 2024. 

This function is presently eligible for a hybrid work association, pursuant to College insurance policies and tips, together with however not restricted to the College of Toronto’s Different Work Preparations Guideline.

Closing Date: 03/10/2024, 11:59PM ET

Worker Group: USW 

Appointment Sort: Price range – Persevering with 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 10 — $69,455 with an annual step development to a most of $88,819. Pay scale and job class task is topic to dedication pursuant to the Job Analysis/Pay Fairness Upkeep Protocol. 

Job Class: Administrative / Managerial

Lived Expertise Assertion

Candidates who’re members of Indigenous, Black, racialized and 2SLGBTQ+ communities, individuals with disabilities, and different fairness deserving teams are inspired to use, and their lived expertise shall be considered as relevant to the posted place.

Read Full Description