Administrative Assistant

Administrative Assistant

Job Details

Professional Discipline :

Admin/Clerical Support

Specialty :

Administrative Assistant

Employment Type :

Full Time

City :

Kirkland

State :

QC

Pay Range :

Job Description:

InGenesis is currently seeking an Administrative Assistant to work with our client located in Kirkland, Canada. In this role, you will provide administrative support to the department within the pharmaceutical industry. Your work in this role will include planning & coordination, special projects management, and personal assistance, when required.

As the Administrative Assistant, you’ll get to;

• Interacts with senior level individuals both within and outside of the Company, locally and globally.
• Lobbying administration and reporting
• Manages the supplier payment process, including purchase orders, Non-PO payments, purchase requisition reconciliation, invoice processing and follow-up of related issues.
• Maintain, track and communicate departmental budget and accruals.
• Interview scheduling and assists with logistical onboarding / offboarding of employees and updates distribution lists
• Assembles and analyzes confidential information, prepares reports/ presentations, agendas and correspondence of varying degrees of complexity.
• Provides general administrative support including sponsorship requests, expense report support, travel and meeting coordination, as needed, by the Team.
• Supporting team building departmental activities
• Coordinates departmental communications, translations, and vacation

You’ll be a great fit for this role if you; are passionate about working with a high-performing team and are driven by results have an insatiable thirst for continuous learning and collaboration are excited by influencing the process of improving access to medicines and vaccines are innovative and self-motivated to look for ways to bring value are dynamic and people-oriented, with strong organizational and project management skills

QUALIFICATIONS

• Bachelor’s Degree
• Bilingual (French & English)
• Ability to work In Office 2 days per week

AODA Statement 

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability. If you have a disability or special need that requires accommodation in the hiring process or during your employment, please let us know. 

EEO Statement:

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation in the hiring process, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations

Company Statement:

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

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