Administrative Assistant

Job title:

Administrative Assistant

Company

Robert Half

Job description

Job Description:On behalf of our client, a reputable organization within the not-for-profit sector, we are hiring a Part-Time Administrative Assistant.This role will provide essential day-to-day operational and communications support to ensure the organization’s internal functions and external engagement run smoothly. The ideal candidate will bring strong administrative coordination skills and a proactive, detail-oriented approach to supporting meetings, events, digital communications, and front-line member service. This is a multifaceted role suited for someone who thrives in a collaborative and mission-driven environment.Key Responsibilities● Scheduling meetings with multiple internal and external attendees● Preparing agendas for review, taking attendance and minutes, and drafting meeting materials using existing templates● Proactively preparing meeting logistics for in person or virtual meetings● Act as a first point of contact for the organization’s central email and phone line including answering general inquiries or forwarding the inquiry to the appropriate party● Complete filing of documents electronically in an organized manner● Upkeep spreadsheet database and inventory, and complete basic website content updates● Use DocuSign to circulate agreements for signing and follow up with signatories● Assist with the preparation of the Annual General Meeting● Drafting and preparing business correspondence, emails, forms, notices, etc● Booking and coordination of volunteers and staff schedules for meetings or events● Tracking of alternative time off.● Assist with onboarding orientation of new staff and season team members● Draft e-newsletters for review.● Supporting the Executive Director as needed with other tasksRequirements:Excellent verbal and written English communication skillsExcellent attention to detail in a fast-paced environmentExcellent interpersonal skills, tact, and confidentialityAble to work with minimal supervision or in a teamTechnologically adept and able to learn new software such as DocuSign and MailchimpProficient in Excel and Word; Google Docs, Drive, Sheets & Calendar; Canva, and Zoom skillsAble to attend meetings or events including some evenings and/or weekendsPrevious administrative, writing or customer service experience or training preferredBonus Skills (Not Required) Excellent verbal and written Mandarin, Korean, Cantonese OR Farsi

Expected salary

Location

Toronto, ON

Job date

Sat, 19 Jul 2025 22:46:39 GMT

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