Administrative Assistant

University of Alberta

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This position is a part of the Non-Academic Staff Association (NASA).

This position is part time, up to 20 hours per week.

This position has an end date of Dec 15, 2023

Location: This position is located on the Augustana Campus, in Camrose, AB.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

The Augustana Faculty of the University of Alberta enrolls approximately 1000 undergraduate students in baccalaureate degree programs on a picturesque residential campus in the city of Camrose, 90 kilometers Southeast of Edmonton. The Faculty is committed to building on its reputation for academic rigor, high-quality teaching in the tradition of the liberal arts and sciences, and extensive opportunities for students in the areas of community service learning, undergraduate research, and international study. Augustana provides a distinctive undergraduate experience characterized by close student-faculty relationships and numerous opportunities for student participation in athletics, clubs, and campus organizations. Students benefit from the advantages of a small campus while earning a degree from one of Canada’s leading universities. For information about Augustana and particular programs, please consult the Faculty webpage at www.augustana.ualberta.ca .

Position Summary

As an integral member of the Dean’s Office, this position reports to the Executive Coordinator and provides key administrative support for the Dean’s Office and other senior leadership. In addition the position provides administrative support and undertakes special projects originating from the Dean’s Office.

Duties

  • Provides day to day administrative support in the Dean’s Office, including managing appointments, drafting correspondence, maintaining file systems and databases, supporting a variety of projects and tracking budget spending.
  • Primary responsibility for SupplyNet, credit card, and Travel & Expense claim reconciliations;
  • They will have access to electronic signing on behalf of the Dean, Vice Dean, and several others senior leadership;
  • Draft routine communications under Executive Coordinator direction;
  • Support committees not only as recording secretary but also in preparation of materials;
  • Work in the calendars of several administrative and academic leaders;

Qualifications

  • High School diploma; Post-secondary diploma or certificate preferred.
  • Minimum of 2 years related office experience.
  • Knowledge of records management and Freedom of Information and Protection of Privacy best practices.
  • Proficiency with Microsoft Office suite of applications.
  • Excellent organizational, time management and critical thinking skills.
  • Ability to multi-task and prioritize.
  • Ability to work in a team environment.
  • Excellent verbal and written communication skills.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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