Activity Program Coordinator

Vancouver Island University

Activity Program Coordinator (Extended)

Employment Group
Position Number
Department of International Education
International Education Office
Nanaimo campus
Nanaimo, British Columbia
Appointment Type
temporary full-time
35 hours per week – including evenings and weekends
Pay Level
CUPE 7: $26.35 per hour
Appointment Start Date
Appointment End Date
Leave Replacement
Appointment may end early or be extended.
Applicant Documents
CV/Resume, Cover Letter, Qualifications , Referees/References
Posted Date
Closing Date
Job Reference


The Activity Program Coordinator’s primary function is to plan, market, and facilitate activities and day trips that connect and engage international students with the community and each other. Reporting to the Manager, Intercultural and Group Programs, and working in collaboration with the Intercultural and Group Programs (IGP) Team, the Activity Program Coordinator also provides support for group programs, orientations, and various student engagement events.

The role is responsible for: planning, coordinating, and executing Cultural Connections programming, such as the weekly Road Trips, seasonal Local Hikes, and annual celebratory events and activities; creating marketing and promotional materials, including posters and videos, as well as providing marketing support via social medial, website (Drupal), and/or presentations (Powerpoint) to promote upcoming activities and events; developing and maintaining activity budgets; developing, updating, and implementing risk management policies and procedures; liaising and negotiating with activity providers and facilities; booking various forms of transportation, including charters, ferries and vehicle rentals; managing cash payments and a cash float; signing contracts and paying supplier and contractor deposits and invoices; collaborating with the IGP Team to hire Student Activity Leaders and CUPE Casual Drivers; training, supervising and mentoring Student Activity Leaders; facilitating the distribution, signing, and collection of waiver forms; actively participating in and leading various student activities/sports; updating activity calendars; maintaining departmental databases; facilitating program evaluations; completing pre and post-trip inspections of fleet vehicles and driving groups to and from planned activities; and organizing and conducting campus and community tours.

This job requires some heavy lifting and long periods of activity and/or sustained concentration.

Required Qualifications:

Diploma in the field of tourism, physical education, outdoor recreation, education, global studies, intercultural studies, or business. Minimum two years’ experience leading students and/or clients in a variety of recreational and/or cultural activities. An equivalent combination of education and experience may be considered.

  • Advanced MS Office skills, including Word, Excel, and PowerPoint.
  • Experience with desktop publishing and web site design and/or maintenance.
  • Experience in risk management and first aid/safety protocols.
  • Two to three years driving experience.
  • Comfort interacting with a variety of students, staff, and community partners.
  • Must possess a valid Class 4 BC Driver’s License and have a confirmed satisfactory driving record.
  • Valid OFA Level 1 Certificate.

Preferred Qualifications:

  • Bachelor’s degree.
  • Proficiency in a language other than English;
  • Knowledge of local tourism opportunities, festivals, events, geographical areas, local transportation options, history of parks and natural science;
  • Knowledge of current VIU policies and procedures;
  • Experience with mentoring, training, and supervision;
  • Experience with recreational activities such as kayaking, swimming, rock climbing, caving, hiking, skating, and skiing.
  • Responsive to diverse cultural and academic backgrounds and learning styles.

VIU is pleased to offer employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan that takes the worry out of retirement. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.


  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.


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