Accounts Administrator

McGill University

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Place Abstract:
Underneath the path of the speedy supervisor, administer accounts. Acts as useful resource individual and resolves issues. Processes or screens the processing of monetary, accounting and payroll transactions. Examines, analyses and reconciles accounting and monetary data in addition to paperwork equivalent to financial institution statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with College, authorities and granting company pointers, in addition to accounting, reporting and payroll insurance policies and procedures. Performs varied administrative duties in response to the wants of the unit.
Main Duties and Duties:
(i) Administers accounts. Acts as useful resource individual and resolves issues. Prepares journal and ledger entries. Processes or screens the processing of monetary and accounting transactions. Examines and analyses accounting and monetary data and paperwork equivalent to financial institution statements, expenditures, budgets, loans and others.

(ii) Ensures accuracy and compliance with College, authorities and granting company pointers, tax legal guidelines in addition to accounting, reporting and payroll insurance policies and procedures. Maintains up-to-date data of those issues and provides explanations to researchers, workers and businesses.

(iii) Units up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares materials to be despatched to financial institution. Opinions, verifies and processes expense reviews, requisitions, claims, advances, financial savings bonds, invoicing and costs.

(iv) Displays loans. Follows up on lacking funds. Advises on and arranges cost schedules.

(v) Displays and reconciles varied accounts, statements, and reviews. Identifies and analyses discrepancies and errors. Makes corrections, processes changes and follows up on issues. Audits excellent objects.

(vi) Verifies the completeness and accuracy of documentation.

(vii) Prepares schedules, reviews and monetary statements. Makes suggestions on finances allocations. Provides info and documentation to auditors.

(viii) Maintains computerized info methods and participates of their implementation and improvement to enhance effectivity throughout the unit. Liaises with pc useful resource individuals as required. Units up and maintains databases and spreadsheets. Enters knowledge and updates info.

(ix) Performs varied administrative and clerical duties in response to the wants of the unit. Prepares correspondence associated to the duties of the place. Liaises with applicable useful resource individuals.

(x) Makes use of a wide range of gear equivalent to a private pc, printer, calculator, phone, photocopier, microfiche reader and fax machine.

The checklist of duties and obligations outlined above is consultant and never a whole and detailed checklist of duties which can be carried out by an worker whose place has been matched to this generic job description.
Different Qualifying Expertise and/or Talents:

Expertise in payroll; Customer support oriented; Data of accounting ideas; Demonstrated organizational expertise and skill to multi-task; Accuracy and a focus to element; Potential to obviously transmit and obtain info; Confirmed expertise assembly deadlines; Robust Microsoft Excel expertise; Demonstrated capacity to work in a PC atmosphere utilizing unfold sheets and database packages; Workday, Banner FIS and Crystal Reviews.

Data of French and English: McGill College is an English-language college the place everyday duties might require English communication each verbally and in writing. The extent of English required for this place has been assessed at a stage # 4 on a scale of 0-4.
 

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Extra Data:

Accounts Payable:

  • Verifies that invoices are legitimate and authorised as per division requirements. Processes, scans and indexes invoices. Course of change orders and buy requisitions. Verifies vendor statements and follows up on any points. Maintains the useful resource e-mail account for bill receipt and distributes accordingly. 

Payroll:

  • Acts as Native Timekeeper for FMAS in Workday for 175 Administration staff and 350 Clerical and Trades staff below six totally different collective agreements. Verifies extra time charges per the relevant collective settlement and proceeds to cost. Docks pay upon authorised request. Fields inquiries and verifies funds, making changes as required. Maintains payroll database for FMAS.
     

Advert-hoc:

  • Performs varied administrative and clerical duties in response to the wants of the unit.

Minimal Training and Expertise:

DEP – Enterprise Administration 3 Years Associated Expertise /

Hourly Wage:

(MUNACA Stage E) $27.75 – $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Amenities Monetary Supervisor

Place Finish Date (If relevant):

2024-12-31

Deadline to Apply:

2024-04-03

McGill College hires on the premise of benefit and is strongly dedicated to fairness and variety inside its neighborhood. We welcome purposes from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the talents and data to productively interact with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the appliance course of might contact, in confidence, [email protected] .

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