Academic Records Administrator

University of Alberta

This place is part of the Non-Educational Workers Affiliation (NASA).

This place has a time period size of two years with the opportunity of extension and presents a complete advantages package deal which might be seen on our Advantages Overview web page .

Location – Work primarily takes place at North Campus Edmonton.

Working for the College of Alberta

The College of Alberta acknowledges that we’re situated on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to complement our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with function each day. We’re house to greater than 40,000 college students in 200+ undergraduate and 500+ graduate packages, over 13,000 school and employees, 260,000 alumni worldwide and have been acknowledged as one among Canada’s Greenest Employers for over a decade.

Your work can have a significant affect on an enchanting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing ailments, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the School of Drugs & Dentistry

The Undergraduate Medical Schooling workplace within the School of Drugs & Dentistry helps college students in a four-year program resulting in the diploma of Physician of Drugs (MD).


This place is primarily chargeable for the Educational Information space of the MD Program. This may embody overseeing scholar professionalism; administration of scholars on a depart of absence and their return; managing scholar tutorial mentoring/remediation and the educational standing course of; sustaining scholar MD information and overseeing the HBBFE course of. The Educational Information Administrator will help within the course of, analysis and choice of candidates to the MD Program in addition to put together for and take part in recruitment occasions.


  • Oversees scholar information within the Faculty of Physicians & Surgeons of Alberta’s (CPSA) Undergraduate Trainee (UGT) Utility Monitoring System, liaising with college students and the CPSA as required
  • Coordinates and administers the MD Program package deal for the incoming Yr 1 MD college students, uploads to MedSIS and responds to scholar inquiries
  • Manages scholar immunization information; distributes required varieties, opinions and tracks accomplished documentation, responds to scholar inquiries and collaborates with the College Well being Centre as required
  • Administration of HBBFE (Human Blood or Physique Fluid Publicity) reporting and inquiries
  • Commissions scholar and alumni documentation as required for different universities, provincial Faculties of Physicians & Surgeons, CaRMS and different licensing our bodies all through Canada and the US
  • Assists all features associated to the preparation for the A number of-Mini Interview (MMI)

Minimal {Qualifications}

  • Minimal postsecondary diploma in Schooling or mixture of training and expertise might be thought-about
  • Distinctive organizational expertise with the flexibility to multi-task and set priorities whereas conserving shut consideration to element
  • Superior oral and written communication, interpersonal and relationship-building expertise
  • Robust dedication to shopper service with a optimistic, skilled strategy
  • Capacity to keep up excessive ranges of professionalism
  • Glorious proofreading expertise for all features associated to admission of candidates to Drugs Program
  • Capacity to work independently and in a staff surroundings, on all kinds of duties with competing priorities

Most well-liked {Qualifications} 

  • Proficient in Microsoft Workplace, Google Purposes and social media; familiarity with PeopleSoft and SiteCore could be an asset
  • Understanding of procedures and insurance policies that govern the School and the College generally, and the areas of admissions/information particularly is an asset

Observe: On-line purposes are accepted till midnight Mountain Normal Time of the cut-off date.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview might be contacted.

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To assist us observe our recruitment effort, please point out in your cowl/motivation letter the place ( you noticed this job posting.

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