Academic and Career Advisor

University of British Columbia

Employees – Non Union

Job Class

Job Profile
AAPS Salaried – Scholar Administration, Degree B

Job Title
Educational and Profession Advisor

UBCO Program Assist Educational Advising

Compensation Vary
$6,551.00 – $9,418.83 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, staff might be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
February 20, 2024

Be aware: Purposes might be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Mar 31, 2025

At UBC, we imagine that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the mandatory circumstances for a rewarding profession. 

Job Abstract:

Educational & Profession Advisors work on a centralized workforce that serve all college students at UBC Okanagan. The Advisors are both generalists, or are assigned to a selected college as a specialist advisor. Advisors are accountable for delivering and evaluating pupil companies to assist pupil studying primarily based on the precise and distinctive pupil wants. Via relationship constructing starting within the pupil’s first yr, the Advisor works carefully with college students all through their diploma to encourage success and retention. This place is accountable for not solely offering educational assist, but in addition pupil engagement programming to reinforce educational and profession outcomes. Advisors will work with college students in all schools to offer basic advising and so they should even be educated sufficient to have a broad data of Vancouver campus packages. 

Organizational Standing:

This place works independently and with initiative underneath the overall supervision of the Supervisor, Educational & Profession Advising.  This place supplies session to Affiliate Deans, and may fit with Deans, Administrators, Unit Heads, Senate Committees, Managers, and different college and employees.  Advisors work together routinely with college students in all Colleges at UBC Okanagan.

Work Carried out:

Educational & Profession Advising:

  • Assists college students in figuring out their educational, private {and professional} targets and figuring out acceptable educational programs and packages that assist attaining these targets.
  • Advise college students on work built-in studying and talent constructing alternatives that improve their profession readiness
  • Focus on job search methods, present labour market info, and pupil profession outcomes info to present college students and alumni
  • Assists college students with course choice to make sure they meet diploma necessities, program stipulations, and profession targets.
  • Interpret and advise on College insurance policies and procedures.
  • Aiding each college and college students with points associated to educational development (full and blocked lessons, waivers, switch credit score, educational concessions, late withdrawals and additions), and different points as they come up.
  • Yearly evaluates pupil efficiency to make sure college students are assembly necessities and, as wanted, adjudicate pupil data for commencement eligibility.
  • Develops and maintains a data base of worldwide academic programs to be able to advise college students taking part in trade packages or contemplating taking programs outdoors of UBC’s Okanagan campus and advising college students coming from different international academic programs.
  • Evaluates and approves pupil requests to review outdoors UBC’s Okanagan campus.
  • Evaluates requests for educational concession and supplies acceptable recommendation, motion and follow-up.
  • Identifies college students in disaster, both private or educational, and supplies assist in addition to recommendation on educational choices and private assist companies on campus.
  • Acts as liaison between college students and college/departments to facilitate acceptable decision of disputes.
  • Advises college students on creating profession plans and supplies referrals to different acceptable campus models for additional exploration.

School Specialist:

  • If assigned as a school specialist, the Advisor participates totally in educational and profession advising particular to their designated college and works consultatively with the Affiliate Dean(s) and college members
  • Supplies recommendation and steering to school committees relating to the event of latest programs, how programs would possibly match educational necessities and the way new programs apply to levels.
  • Supplies enter into curriculum redesign and advises on experiential studying and practicum alternatives inside the neighborhood for college students.
  • Assists departmental advisors and college members in deciphering and making use of College and college particular coverage, procedures and laws.
  • Evaluates packages and makes suggestions for enhancements in diploma design and development.
  • Evaluates and makes strategic suggestions for areas of enchancment and development in pupil advising companies.
  • Develops and promotes finest practices particular to a school and their packages.
  • Supplies recommendation relating to advising insurance policies and procedures, ensures campus vast consistency with different schools and packages.
  • Evaluates the utilization and functioning of applied sciences in pupil advising, retention, and pupil improvement.
  • Collaborates on initiatives inside the college and throughout campus.
  • Researches and implements initiatives with different college models and neighborhood leaders.
  • Works in partnership with the Communications groups within the college and AVPS portfolio to develop correct and simply understood web site content material and assets for college students.

Scholar Success and Retention:

  • Attend educational and career-related programming and occasions on and off campus
  • Proactively engages new to UBC college students by strategic and aligned communication approaches
  • Conducts analysis, makes suggestions, and implements transition and retention initiatives for undergraduate and graduate college students.
  • Organizes and/or participates in advising, orientation and campus recruitment occasions designed to enhance the undergraduate expertise and help college students with the cultural and educational transition to UBC.

Unit and School Assist:

  • Might take part in recruiting, hiring, coaching and administration of pupil employees.
  • Plans and executes occasions designed to enhance the undergraduate and graduate expertise.
  • Attends and presents at conferences and workshops, and develops and promotes finest practices.
  • Performs different associated duties as required.

Consequence of Error/Judgement:

Misinterpretation of College insurance policies may cause college students critical difficulties achieve their academic goals.  Advising selections straight have an effect on the standard of a pupil’s undergraduate expertise.  Poor efficiency on this place will contribute to inefficient operation and low-quality service being offered by Educational & Profession Advising.  In flip, this not solely impacts the popularity and credibility of Educational & Profession Advising and the College, but in addition our potential to recruit and retain college students.  If an Advisor doesn’t contemplate the intercultural points of communication with college students, this may negatively affect the advisor’s potential to perform in a culturally numerous enviornment. Errors in determination making can have a critical unfavourable impact on the Division’s potential to hold out its mandate.

Supervision Obtained:

Educational & Profession Advisors work independently underneath the overall route of the Supervisor, Educational & Profession Advising. Should have the ability to work independently and perform work to completion.

Supervision Given:

This place might supervise pupil employees and/or volunteers. This place might supervise the work of junior M&P professionals and might be required to coach colleagues on college particular packages, distinctive advising necessities and program complexities. This place works as a member of a broader pupil assist workforce.

Minimal {Qualifications} :
Undergraduate diploma in a related self-discipline. Minimal of three to 4 years of associated expertise, or an equal mixture of training and expertise.

– Willingness to respect numerous views, together with views in battle with one’s personal
– Demonstrates a dedication to enhancing one’s personal consciousness, data, and abilities associated to fairness, range, and inclusion
Most well-liked {Qualifications}:

  • Expertise working with the coed inhabitants, together with home, worldwide, aboriginal, and disabilities is an asset.
  • Skill to cope with a various inhabitants in a relaxed, courteous, and efficient method.
  • Skill to speak successfully verbally and in writing is crucial.
  • Skill to be a workforce participant.
  • Skill to successfully undertake and efficiently use applied sciences that improve the coed expertise and total advisor effectivity.
  • Demonstrated interpersonal abilities.
  • Demonstrated potential to work independently and with initiative.
  • Skill to take the lead inside a workforce atmosphere.
  • Skill to deal with stress inside a different work atmosphere.
  • Demonstrated consideration to element.
  • Should present willingness to study and frequently upgrades abilities and data.

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