Academic Affairs Administrator

McGill University

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Place Abstract:

The College of Medication and Well being Sciences has realigned its tutorial affairs, pupil affairs, monetary and human assets actions into Administrative Excellence Centres (AECs). The mission of the AECs is to boost the bar of excellence in how shoppers (tutorial and administrative) are supported within the numerous administrative fields. Below the management of the Affiliate Director of Administration, the staff is comprised of specialists chargeable for planning and implementing insurance policies and procedures in its departments. The AEC Educational Affairs Administrator is chargeable for the administration of the tutorial affairs associated actions for the departments supported by the AEC. 

Main Obligations:

  • Present administrative help to the Affiliate Director, division Chairs and Administrators, tutorial and administrative workers with respect to College rules, insurance policies and procedures governing the tutorial recruitment course of, immigration, tutorial appointments, compensation, leaves, termination, and retirement.  Ensures consistency, fairness, and compliance throughout the AEC.  Foster and keep glorious working relationships with stakeholders. Talk and collaborate with the College Educational Affairs Workplace to make sure that requirements are met, and that info and record-keeping is full, constant, and clear to all.
  • Offers administrative help for the tutorial recruitment processes for ranked and unranked Contract Educational Workers, tenure stream workers, Course Lecturers and Instructors and different tutorial workers teams together with promoting, fairness compliance approval, arranging for potential recruit visits, and many others.  In scientific AEC’s, prepares all related medical manpower documentation for the College and ensures the recruitment complies with all related hospital, authorities and College insurance policies and procedures. Assemble recruitment dossiers for approvals, together with immigration documentation.  Put together letters of provide making certain that each one College and College rules, insurance policies, procedures, and collective agreements are revered.  
  • Monitor and provoke tutorial appointments, reappointments, and costing allocations for private help awards, salaries, and stipends, in response to insurance policies and procedures. Ensures wage cost-sharing agreements with our affiliated hospitals and analysis institutes are precisely mirrored within the costing allocations.
  • Consider job descriptions for Educational Associates.  Focus on place necessities and {qualifications} with the hiring celebration.  Guarantee compliance with the suitable collective agreements, College and College rules, insurance policies, and procedures.
  • Present help to the Chairs for the tutorial promotions and tenure processes.  Present info to tutorial workers on the promotions and tenure processes.  Guarantee all documentation despatched to the College is full, correct and inside deadlines.  Develop and keep programs to trace tenure and promotion timelines on the departmental degree.  Present help to the Chairs for the tenure observe reappointment course of.  Guarantee tenure cohorts are conscious of their duties and that each one deadlines are met.
  • Guarantee functions for sabbatical leaves are correct, full, and submitted on time to the Vice-Dean, Educational Affairs Workplace. Present info to college members on the related coverage and course of.
  • Present help to division heads and delegates for the annual tutorial efficiency analysis train and the annual tutorial wage coverage train.  Present info to college members relating to eligibility and the method. Guarantee College deadlines are met. 
  • Guarantee efficient processing of all documentation pertaining to college lifecycle occasions together with appointments, terminations, retirements, promotions, and leaves.  
  • Collaborate frequently with different tutorial affairs managers to establish and implement finest practices and standardize companies throughout all AECs that ensures consistency, fairness and compliance.
  • Carry out different associated duties as required. This place could also be required to maneuver from one space to a different every now and then for go away replacements, particular tasks, and to deal with will increase in workload, and many others.

Different Qualifying Abilities and/or Skills

Expertise working in tutorial affairs and or College administration.  Outcomes-oriented with demonstrated capability to successfully plan and evaluate work, collaborate with others, and work efficiently in a bunch setting. Glorious interpersonal abilities to ascertain and keep efficient working relationships with stakeholders in any respect ranges. Capacity to multi-task in a fast-paced setting and to hold on simultaneous tasks.  Capacity to handle and respect competing deadlines and to adapt to altering circumstances.  Shopper-focused with sturdy problem-solving, priority-setting and organizational abilities.  Confirmed consideration to element and analytical abilities to grasp, interpret and apply complicated tutorial insurance policies and procedures.  Demonstrated capability to work in a computerized setting utilizing word-processing, databases, spreadsheets and presentation software program.  Information of French and English: McGill College is an English-language college the place everyday duties might require English communication each verbally and in writing. The extent of English required for this place has been assessed at a degree # 4 on a scale of 0-4 .

Further info: Testing shall be administered.

Minimal Training and Expertise:

DEC III 3 Years Associated Expertise /

Annual Wage:

(MPEX Grade 03) $59,870.00 – $70,440.00 – $81,010.00

Hours per Week:

33.75 (Full time)


Affiliate Director, Administration

Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the premise of benefit and is strongly dedicated to fairness and variety inside its neighborhood. We welcome functions from racialized individuals/seen minorities, girls, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the talents and data to productively have interaction with numerous communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of might contact, in confidence, [email protected] .

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