Clerical Assistant IV – Operating Room

University Health Network

Job title:

Clerical Assistant IV – Operating Room

Company

University Health Network

Job description

Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada’s top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion: Non-Union
Site: Toronto General Hospital
Department: Operating Room
Reports to: Nurse Manager
Hours: 22.5 Hours per Week
Shifts: Days (0700-1500)
Status: Permanent Part-Time
Closing Date: August 6, 2025Job SummaryAn integral member of Operating Room, the Clerical Assistant IV exercises judgement, confidentiality, and independence to provide payroll, financial, administrative, and scheduling support services.Duties

  • Administration of payroll processing for the department
  • Coordinating employee schedules with supervisors
  • Maintaining electronic and paper information filing/retrieval methods, systems and/or formats
  • Performing reception activities; preparation and processing of all employee documentation for hiring, transfer, termination, WSIB incident reporting; and administering vacation/stat/banked time balances for department of 200+
  • Generating and disseminating statistical data utilizing spreadsheets in support of department performance indicators
  • Creating and maintaining databases/spreadsheets to support TG/PM OR’s functional centers
  • Billing and receivable activities, implementing Quality Initiatives
  • Management and disposal of all personnel records
  • Supporting scheduling of departmental orientation program
  • Performing cross-functional duties, as assigned and/or requested.
  • Performs other duties consistent with the job classification as required.

Qualifications

  • Three (3) years related office and finance administration support/payroll administration experience required.
  • Previous on-the-job computer/word-processing, database, spreadsheet and presentation software experience required.
  • Advanced skills in MS Office environment required.
  • Experience working in an electronic/computerized payroll administration environment required.
  • Experience in preparation of statistical reports preferred.

Additional Skills/Abilities:

  • Excellent organizational and time management skills required.
  • Excellent interpersonal and customer service skills required.
  • Strong verbal and written communication skills required.
  • Ability to produce high quality work in accordance with Department/Hospital standards required.
  • Ability to work effectively, efficiently under pressure required.
  • Ability to work independently and with a team required.
  • Ability to use good judgment in assessing difficult situations required.
  • Ability to effectively handle confidential matters and materials required.

Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Expected salary

Location

Toronto, ON

Job date

Fri, 25 Jul 2025 04:38:02 GMT

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