Administrative Assistant

Job title:

Administrative Assistant

Company

Job description

The Administrative Assistant is responsible for providing organizational and operational support in the development and execution of event projects. This individual will have an opportunity to participate in special assignments and projects which will enhance their career development and growth, as part of the Union Station revitalization team and offering ideas, creativity, support and a positive working attitude.Key Responsibilities:

  • Providing administrative support including preparing/ updating all event and programming contracts and paperwork
  • Minutes and note taking
  • Tracking local events in Toronto, preparing weekly/monthly event calendar
  • Updating website copy, including seasonal microsites, events, blog posts, and tenant information
  • Supporting artist advancement for programs such as Union Summer, art exhibits and Union Winter
  • Assisting in post-event reporting, creating detailed reports for internal and external stakeholders, partners, sponsors
  • Maintain current information in Artifax database for partnership contacts, consumer databases, artists, sponsors and vendor lists
  • Proof-reading and updating existing documents. Ensure that as changes are made, they are tracked and updated across relevant documents and databases
  • Event and programming research
  • Liaising and reporting with SOCAN/Entandem to secure music licensing
  • Accounting/ bookkeeping related duties such as but not limited to:
  • Help manage weekly invoice batch submissions
  • Create PO’s in the Yardi software
  • Creating invoices in Artifax for partners/clients
  • Monthly credit card reconciliation, input in Float financial software
  • Updating staff information in Payscan
  • Support with in-person events as required
  • Other administration duties as assigned
  • Uphold Core Values of Teamwork, Passionate Exceptional Client Service, Business Judgment and Integrity. Demonstrate daily the Key Behaviors of these values

Expected salary

Location

Toronto, ON

Job date

Fri, 28 Mar 2025 04:21:17 GMT

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