Office Manager/Bookkeeper

Job title:

Office Manager/Bookkeeper

Company

Junction Collective

Job description

Our client is a full-service construction company who is looking for a skilled Office Manager/Bookkeeper.This is a part-time position requiring 3 days/week in the office which is located in northwest Toronto. No exceptions.Position Summary:This role combines office management and bookkeeping duties, offering a variety of responsibilities to ensure smooth operations of the office and accurate financial record-keeping.The ideal candidate will have a strong background in bookkeeping, with experience in managing accounts payable and accounts receivable. Familiarity with construction industry standards and union payroll is a plus. This is a part-time, in-office position requiring 3 days per week.Key Responsibilities:

• Bookkeeping:

• Manage day-to-day financial transactions using QuickBooks 2024 Online, including accounts payable (AP) and accounts receivable (AR).
• Reconcile bank and credit card statements.
• Prepare and submit monthly, quarterly, and year-end reports, including HST filings, and government reporting (T5108)
• Maintain organized financial records for management review.
• Office Management:

• Answer phones, handle client inquiries, and manage office correspondence.
• Maintain filing systems, both physical and digital, for contracts, job files, and financial documents.
• Assist with administrative tasks such as scheduling meetings, managing calendars, and procuring office supplies.
• Liaise with external vendors, suppliers, and contractors as needed.
• General Administrative Support:

• Support the team in day-to-day administrative tasks and ensure office operations run smoothly.
• Track and manage subcontractor documentation, insurance certificates, and other project-related paperwork.
• Assist in preparing project documentation for tenders, proposals, and contracts.
• Other Duties:

• Be a point of contact for union-related reporting matters and ensure compliance with union agreements.
• Support the business owner and leadership team in various ad hoc tasks as required.

Qualifications:

• Proven experience as a bookkeeper or office assistant, preferably in the construction industry or a similar field.
• Must have proficiency in QuickBooks 2024 Online.
• Solid understanding of basic accounting principles and payroll processing.
• Experience with accounts payable/receivable, bank reconciliations, and government tax reporting (HST).
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy.
• Knowledge of unionized environments is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Additional Information:

• Work Schedule: 3 days per week, in-office: Tuesday, Wednesday, Thursday from 8:00 am – 4:00 pm
• Salary: $25 – $30/hour

Expected salary

$25 – 30 per hour

Location

Toronto, ON

Job date

Tue, 19 Nov 2024 23:34:58 GMT

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